Job Description and Duties

Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Under the general supervision of the Warden, the Executive Assistant performs analytical and technical administrative support duties for the Warden and Chief Deputy Warden

You will find additional information about the job in the Duty Statement.

Working Conditions

This position(s) may work 'behind the walls' at Folsom State Prison.

• If you are not comfortable working around inmates, please do not submit an application*

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

• EXECUTIVE ASSISTANT

Additional Documents

• Job Application Package Checklist

• Duty Statement

Position Details

Job Code #:

JC-437608

Position #(s):

071-261-1728-001

Working Title:

Executive Assistant

• Folsom State Prison

Classification:

EXECUTIVE ASSISTANT

$4,461.00 - $5,583.00 A

of Positions:

1

Work Location:

Sacramento County

Telework:

In Office

Job Type:

Permanent, Full Time

Work Shift:

8:00AM - 4:00PM

Work Week:

Monday

• Friday

Department Information

Vision

We enhance public safety and promote successful community reintegration through education, treatment and active participation in rehabilitative and restorative justice programs.

Mission

To facilitate the successful reintegration of the individuals in our care back to their communities equipped with the tools to be drug-free, healthy, and employable members of society by providing education, treatment, rehabilitative, and restorative justice programs, all in a safe and humane environment.

The California Department of Corrections and Rehabilitation and the California Correctional Health Care Services are committed to building an inclusive and culturally diverse workplace. We are determined to attract and hire more candidates from diverse communities and empower all employees from a variety of cultural backgrounds, perspectives, and personal experiences. We are proud to foster inclusion and drive collaborative efforts to increase representation at all levels of the Department.

Folsom State Prison is located approximately 30 miles east of downtown Sacramento and just minutes from old town Folsom.

The grounds of the prison are surrounded by beautiful landscaping and friendly wild animals (deer, squirrels, turkeys, geese, etc.)

Free Parking

Founded in 1885, the California Department of Corrections and Rehabilitation (CDCR) is one of the nation's largest and most diverse correctional departments in the country. We are dedicated to enhancing public safety through the safe and secure incarceration of offenders, by providing effective parole supervision, and implementing rehabilitative strategies to successfully reintegrate offenders into our communities.

Department Website: https://www.cdcr.ca.gov/facility-locator/fsp/

Special Requirements

Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver's license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver's license number will automatically be redacted upon submission.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification.

Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.

Candidates new to CDCR or the Division of Juvenile Justice are required to submit to a background investigation process utilizing Live Scan Fingerprinting, and Tuberculosis testing prior to appointment followed by department annual Tuberculosis testing/evaluation thereafter.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 7/3/2024

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov.

When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

Folsom State Prison

Attn: Personnel

P.O. Box 910

Folsom, CA 95763

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

Folsom State Prison

Personnel

300 Prison Road

Folsom, CA 95630

08:00 AM - 04:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.

• Resume is optional. It may be included, but is not required.

• Statement of Qualifications

• A Statement of Qualifications is REQUIRED and must be submitted with your Employment Application (STD. 678). Applications received without an appropriate Statement of Qualifications based on the instructions below may be rejected for being incomplete and may not be considered. Resumes, cover letters, and other documents will not be considered as a response to the Statement of Qualifications. Please refer to the "Statement of Qualifications" section below for specific requirements

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Willingness to create and promote an equitable and inclusive workplace where diversity is celebrated and valued.

Knowledge of: The principles and methods of public and business administration; office management principles, methods and procedures; good personnel and fiscal management practices; the organization's relationship with other governmental entities; the administrator's responsibilities with regard to the organization's programs; the functions, programs and operations in the Administrator's area of responsibility; the principles and practices of supervision; the Department's Affirmative Action Program objectives; a supervisor's role in the Affirmative Action Program and the processes available to meet affirmative action objectives.

Ability to: Think clearly and analyze problems of organization and management and take effective action; handle sensitive and confidential assignments with tact and diplomacy; work under pressure and time constraints; handle changing priorities; establish and maintain cooperative working relationships; communicate effectively; type at a speed of 45 words per minute; supervise the work of others; effectively contribute to the department's affirmative action objectives.

Benefits

Information on benefits afforded by membership in the California Public Employees' Retirement System can be found on the California Department of Human Resources (CalHR) Salary and Benefits website at http://www.calhr.ca.gov/employees/pages/salary-and-benefits.aspx

Information regarding Merit System Principles provided to public employees by the State Civil Service Act can be found on the CalHR website at https://www.calhr.ca.gov/Training/Pages/performance-management-merit-system-principles.aspx

Additional benefit information can be found on the CalHR California State Civil Service Employee Benefits Summary website at https://www.calhr.ca.gov/Pages/California-State-Civil-Service-Employee-Benefits-Summary.aspx

This webpage is intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Human Resources Contact:

Ashley Perrigo-Jimenez

(916) 985-2561 ext: 3024

Ashley.Perrigo-Jimenez@cdcr.ca.gov

Hiring Unit Contact:

Cory Conway

(916) 985-2561 ext: 4742

cory.conway@cdcr.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:

EEO OFFICE

(916) 985-2561

John.Heckman@cdcr.ca.gov

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

EXAM INFO/STATEMENT OF QUALIFICATIONS

Examination Schedule

• CDCR Careers

To obtain list eligibility for the Executive Assistant before applying for the position(s), you must first take and pass the

https://www.calcareers.ca.gov/CalHrPublic/Exams/Bulletin.aspx?examCD=0PBCX examination.

A Statement of Qualifications (SOQ) is being required to obtain information regarding each applicant's knowledge, skills, and abilities as related to this position.

Applications received without an appropriate SOQ based on the instructions below may be rejected for being incomplete and will not be considered.

Additionally, resumes, cover letters, and all other materials will not be considered as response to the SOQ. The completed SOQ must follow this format:

No more than two pages, single-spaced, 12-point font, on a blank, standard letter-size, piece of paper. Your document needs to be titled "Statement of Qualifications" and contain your full name on all pages.

In your SOQ, describe your experience as it relates to the questions/topics below, numbering your responses and including the full text of the SOQ questions prior to each individual response to clearly indicate which SOQ number you are responding to. No other information should be included on this document, other than the below questions/topics and answers.

• What skills do you believe are most critical to be successful in this position? Please describe your experience in using those skills.

ADDITIONAL APPLICATION INFORMATION

Applications received with inaccurate information or without the following information will be considered incomplete and may not be considered for an interview: "to" and "from" dates (month/day/year), hours worked per week, civil service classifications or private sector job titles, supervisor name and phone number, and duties performed. Applications that are 'blank' or with "see resume" in place of duties performed are not acceptable.

Please note: Main communication for this position will be through email.

Please ensure you have a valid email address on your application and CalCareers profile. It is the applicants' responsibility to check their email inbox, to include junk emails, for any correspondences regarding their application status.

Equal Opportunity Employer

The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.