Executive Assistant

Stanton Optical Lake Worth , FL 33461

Posted 1 week ago

Overview

Job Profile and Objectives

The Executive Assistant's primary role is to provide administrative support to the Senior Vice President of Operations and CEO. This position will work in a fast-paced working environment in a one-to-one basis with tasks including but not limited to capturing notes for executive meetings, meeting preparation, writing agendas project planning and calendar management. In this role, you will manage multiple projects and engage with executives of all levels both internally and externally.

Responsibilities

Duties & Responsibilities

  • Work closely with Senior Vice President to prepare internal and external communications and ongoing operational support

  • Maintain appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel

  • Stay well-connected with those reporting into the Senior Vice President and Executives across the enterprise to follow-up and influence outcomes. This cross-functional perspective not only helps garner support for the leadership team, but also fosters long-term partnerships that are critical to organizational success

  • Meeting preparation and follow up: reviewing upcoming meetings for the week to ensure all of the information needed to be as productive as possible and sending out agendas or documents to meeting attendees as necessary

  • Creating systems and processes to streamline operations

  • Prepares reports by collecting and analyzing information

  • Coordinate internal and external meetings for multiple executives

  • Build efficiency and effective responsiveness into existing operations

  • Ensure timely follow-up on project plans; proactively manage follow-ups and ensure expected meeting action items are met

Qualifications

Education & Experience

  • Bachelor's degree
  • 3+ years experience working with Executives

Skills & Requirements

  • Microsoft Office proficiency

  • Ability to handle sensitive and confidential situations and documentation

  • Time Management

  • Demonstrated ability to work independently and under pressure

  • Positive attitude, passionate about their work, creative and proactive

  • Impeccable managerial and interpersonal skills

  • Proven track record of effectively interacting with senior management

  • Ability to work strategically and collaboratively across departments

  • Effective, versatile and action-oriented

  • Excellent communication skill

Now Optics is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions at Stanton Optical are based on business needs, job requirements and individual qualifications, without regard to actual or perceived race, color, religion, sex (including pregnancy), national origin, age, disability or certain classifications based on genetic information, or any other characteristic protected by federal, state, or local laws, regulations or ordinances.


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Executive Assistant

Stanton Optical