Executive Assistant Sr Hlth

University Of Michigan Health System Ann Arbor , MI 48103

Posted 7 months ago

How to Apply

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Job Summary

The Department of Communication has a meaningful and rewarding opportunity for an executive administrative assistant. This position will support the Chief Communication and Marketing Officer (CCMO) for Michigan Medicine. Candidates must exercise considerable discretion, independent discernment, and possess highly developed interpersonal and communication skills, along with a dedication to service excellence.

What perks and benefits can you look forward to?

  • Excellent medical, dental and vision coverage

  • 2:1 Match on retirement savings

  • Generous PTO program

  • State of the art technology and equipment

Mission Statement

Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society.

Responsibilities*

  • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences and travel

  • Serves as the main contact when the (CCMO) is out of the office and ensures that inquiries and issues are addressed

  • Works in conjunction with various departments to schedule meetings and appropriately prioritize complicated and meaningful schedules; responding to frequent changes in schedules; screening the purpose of meeting requests; setting priorities when there is a conflict; obtaining information regarding the meeting and providing CCMO with background and meeting materials

  • Oversee travel as directed; prepare all necessary paperwork, itineraries, process p-card expenses and expense reports

  • Draft agendas, prepare meeting rooms with AV equipment and/or materials in advance of meetings

  • Assist with various correspondence, including those of a sensitive nature

  • Assist in preparation and editing of presentation materials

  • Oversee events when needed; solidifying a date and location and preparing appropriate materials

  • Provide historical reference by developing and maintaining record keeping and filing systems relating to CCMO's projects and documents

  • Special projects as directed by the CCMO

  • May assist administrative team with administrative duties for coverage or as needed

Required Qualifications*

  • Bachelor's degree or equivalent work experience in health or related field

  • A minimum of 5 years of dynamic administrative experience

  • Ability to organize and handle workload with attention to detail, and meet deadlines in a timely manner while demonstrating flexibility when priorities change

  • Proven capacity to exercise initiative, tact and confidentiality with a positive, service-minded approach

  • Display a high level of integrity and teamwork

  • Ability to anticipate needs, navigate priorities and resolve issues

  • Strong computer skills, including proficiency in Microsoft Office Suite

  • Professional written, verbal, and problem solving skills

Desired Qualifications*

  • Previous executive or senior leadership experience is desired

  • Experience working in an academic setting, preferably an academic medical center

  • Experience with Microsoft Outlook preferred

  • Experience using Concur, P-card reconciliation and procurement processes

  • Knowledge of Michigan Medicine policies and procedures

Work Schedule

This is a full-time position. The core business hours are 8 - 5, Monday - Friday

Work Locations

North Campus Administrative Complex
2901 Hubbard Road, Suite 2400, Ann Arbor, MI 48109

Additional Information

The salary for this position will be based upon selected candidates education and experience.

Background Screening

Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses.

Application Deadline

Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.


icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Chief Dept Administrator Hlth

University Of Michigan

Posted 4 days ago

VIEW JOBS 10/11/2019 12:00:00 AM 2020-01-09T00:00 Clicking "Apply Now" opens the link in a new window. How to Apply A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position. Mission Statement Michigan Medicine improves the health of patients, populations and communities through excellence in education, patient care, community service, research and technology development, and through leadership activities in Michigan, nationally and internationally. Our mission is guided by our Strategic Principles and has three critical components; patient care, education and research that together enhance our contribution to society. Who We Are The Department of Dermatology at Michigan Medicine is seeking a Chief Department Administrator (CDA). The Department of Dermatology and its directly managed clinics has over 50 faculty, 28 trainees, and 60+ staff who educate, provide clinical services and conduct research in numerous locations. The CDA will partner with the Department Chair to manage departmental operations and execute strategic initiatives of the department that are aligned with the overall vision of Michigan Medicine. The University of Michigan's Department of Dermatology is a nationally recognized leader in dermatological patient care, education and research. We are dedicated to improving healthcare for our patients, to advancing dermatological science and to training future leaders in dermatological medicine and science. We provide outstanding, patient-centered care for disorders affecting the skin, hair, and nails. Our physicians and scientists are at the forefront of dermatological treatments and research, leading scientific discovery and advancing new therapies. The expertise of our faculty and the diversity of our interdisciplinary programs supply a remarkable, collaborative environment for patient care, learning and innovation. The CDA has additional accountability to the Medical School's Executive Director for Administration and Chief Operating Officer and to the University of Michigan Medical Group. Why Join Michigan Medicine? Michigan Medicine is one of the largest health care complexes in the world and has been the site of many groundbreaking medical and technological advancements since the opening of the U-M Medical School in 1850. Michigan Medicine is comprised of over 26,000 employees and our vision is to attract, inspire, and develop outstanding people in medicine, sciences, and healthcare to become one of the world's most distinguished academic health systems. In some way, great or small, every person here helps to advance this world-class institution. Work at Michigan Medicine and become a victor for the greater good. What Benefits can you Look Forward to? * Excellent medical, dental and vision coverage effective on your very first day * 2:1 Match on retirement savings. Responsibilities* Operational Accountability * Partners with the Department Chair and the leadership team to align departmental goals with the overall Michigan Medicine strategy, and implements a strategy to support these goals. * Responsible for managing the department's financial performance, human resources, service agreements with internal and external stakeholders, research administration, space utilization, educational administrative activities, clinical operations management – which includes assets and commodities management, regulatory compliance, capital projects, IT operations and internal controls. * Partners with the Department Chair in all areas of faculty affairs including appointment, privileging, and faculty satisfaction. Partners with faculty affairs in the Dean's Office of the medical school and medical school finance for faculty economics and planning. * Negotiates and monitors performance of clinical service affiliations to optimize department revenue in compliance with Michigan Medicine policies. Serves as the administrative liason for 5 ambulatory care units (ACU's). * Provides leadership with Michigan Medicine partners to continually strive for improvement in the areas of patient satisfaction, timely patient access, efficient utilization of resources and regulatory compliance. * Provides guidance and mentorship to faculty in administrative roles. * Stays apprised of current issues affecting an academic medical center, understands how these may impact the department, and adjusts strategy accordingly. Leadership Competencies * Collaborates to create a shared vision, effectively communicates the vision and inspires stakeholders to build consensus. * Creates value for a diverse community by fostering a climate of service excellence. * Leads innovation and change through the application of lean thinking philosophy, tools and techniques to increase operational efficiencies. * Fosters and supports diverse teams and provides a work climate that is inclusive and elicits a high level of team engagement. * Collaborates and builds inclusive relationships with appropriate stakeholders and models respect, recognition, helpfulness and collaboration. * Coaches and develops others and provides professional development support. Develops talent with both the individual and organizational needs in mind. * Develops a culture of accountability, provides the team with the strategic direction, prioritization and support in order to achieve results. * Identifies problems and involves appropriate individuals to reach resolution. * Leads in the alignment of Michigan Medicine culture by being organizationally astute and leveraging processes and relationships to succeed. * Adapts oneself in a complex environment, adjusting as required and always engaging in self-reflection, continual learning and growth. * Acts with courage and confidence to encourage creative thinking, seize opportunities, demonstrate personal conviction and convey an optimistic outlook. * Communicates effectively to a multitude of audiences, using the appropriate medium/s of communication at the appropriate time in order to elicit feedback, share information and construct messaging that will have the maximum impact on others. Required Qualifications* Required * MBA, MPH or equivalent combination of a Bachelor's degree and experience. * Demonstrated ability to present and gain acceptance of ideas and proposals. * Knowledge of finance, accounting, and professional and technical billing. * Demonstrated strength in verbal and written communication. * Demonstrated ability to be an effective leader in a complex and dynamic organization. * Knowledge in areas of clinical operations and funds flow in the organization. Desired Qualifications* Preferred * Experience in managing research and grant activity and knowledge of clinical trials, pre- and post- award management. * Experience in managing gift funds and other financial assets. * Experience in developing and preparing contracts and proposals. Background Screening Michigan Medicine conducts background screening and pre-employment drug testing on job candidates upon acceptance of a contingent job offer and may use a third party administrator to conduct background screenings. Background screenings are performed in compliance with the Fair Credit Report Act. Pre-employment drug testing applies to all selected candidates, including new or additional faculty and staff appointments, as well as transfers from other U-M campuses. Application Deadline Job openings are posted for a minimum of seven calendar days. The review and selection process may begin as early as the eighth day after posting. This opening may be removed from posting boards and filled anytime after the minimum posting period has ended. U-M EEO/AA Statement The University of Michigan is an equal opportunity/affirmative action employer. Job Detail * Job Opening ID 179470 * Working Title Chief Dept Administrator Hlth * Job Title Chief Dept Administrator Hlth * Work Location Ann Arbor Campus Ann Arbor, MI * Full/Part Time Full-Time * Regular/Temporary Regular * FLSA Status Exempt * Organizational Group Medical School * Department Dermatology Department * Posting Begin/End Date 10/09/2019 – 10/30/2019 * Career Interest Healthcare Admin & Support Apply Now University Of Michigan Ann Arbor MI

Executive Assistant Sr Hlth

University Of Michigan Health System