Executive Assistant (Space Systems Group)

Sierra Nevada Corporation Louisville , CO 80028

Posted 1 week ago

At SNC's Space Systems Group (SSG) we are not only the creator of the Dream Chaser spacecraft, but also the designer and manufacturer of rocket engines and components, systems that sustain life in deep space, as well as systems and satellites that improve life here on Earth. The work of our Space Systems team not only supports the U.S. government (including NASA), but also commercial customers and international organizations. Learn more about SSG.

The Executive Assistant provides thorough, well-organized and timely administrative support in alignment and compliance with administrative best practice procedures.

PRIMARY RESPONSIBILITIES INCLUDE:

  • Team Lead for the Admin Assistants in Space Systems Group

  • Acts as the point of contact between the executives and internal/external customers

  • Provides an exceptional level of customer service while receiving calls, taking messages, and routing correspondence

  • Accurately maintains calendar details; arranges meetings and appointments; provides timely reminders and ensures stakeholder awareness in support of these activities

  • Organizes travel, conferences and events in alignment with corporate expectations and in a timely, efficient manner

  • Conserves the executives' time and assists in their daily handling of high-volume, critical and strategic tasking by reading, and routing correspondence; initiating and drafting communications; collecting and analyzing information

  • Exercises discretion and judgment; maintains internal/external customer confidentiality while carrying out general directions; ability to plan, and expand on ideas and concepts; resourceful and creative project planning and problem resolution

  • Compliant preparation of purchase requests (PR), expense reports (ER) and credit card reconciliation reports

  • Maintain corporate administrative standards for email, teamrooms (post, route, edit documents), calendar, contacts and travel compliance

  • Proficient utilization of Microsoft Word, Excel, PowerPoint and Visio to create, edit and prepare documents, to include organization and seating charts, presentations, spreadsheets, briefings, memos and other correspondence

COMPLIANCE RESPONSIBILITIES:

  • Responsible for thoughtful adherence to all SNC Policies, Procedures, and Compliance regulations (internal and external)
  • Responsible for timely execution of all personnel-related activities such as Time Sheet completion, Performance Evaluation, Salary Reviews, Succession Planning, etc.

ESSENTIAL FUNCTIONS:

  • Minimum physical requirements to perform all duties and responsibilities, as defined by management
  • SNC job descriptions are meant as summarizations only. They do not necessarily reflect all duties and responsibilities of a position

EDUCATION, EXPERIENCE AND SKILLS REQUIRED:

  • AA Degree. Relevant work experience may substitute for required education

  • 2+ years' experience of office administration and support of executive leadership in a high-tech, fast paced environment

  • Must have high degree of confidentiality when handling confidential letters, memos, correspondence and company-confidential documents

  • Must be extremely dynamic, demonstrate initiative and have ability to multi-task in a very fast paced environment; position requires extensive organizational skills and the ability to handle numerous tasks simultaneously with interruption

  • Experience in office administration and support of executive leadership in a high-tech, fast paced environment desired

  • Proven Interpersonal communication skills; possess the ability to work with people at all levels internal/external to the organization

  • Must be able to interpret the intent of available guidelines and use considerable judgment in applying them to individual situations

  • Advanced user of Microsoft Office tools

  • Word, Excel, Visio and PowerPoint.
  • Working knowledge of personal computers, facsimile machine, and various copy machines required

  • Minimum Fundamental Knowledge, Skills, and Abilities as stated in SNC's Responsibility Matrix

Note: Ability to obtain/maintain a security clearance may be required

Sierra Nevada Corporation is an Equal Opportunity Employer

  • Minority / Female / Disability / Veteran, or any other protected status

pursuant to applicable local, state or federal law, ordinance or regulation.


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Executive Assistant (Space Systems Group)

Sierra Nevada Corporation