Executive Assistant (Law Firm Experience Only)

Executive Assistant

SourceProSearch is looking Executive Assistant that will provide comprehensive support to the Chief Operating Officer of a highly-respected NYC real estate development and management company. This role entails managing the COO's daily calendar, handling correspondence, making travel arrangements, and conducting general research.

General Responsibilities:

• Manage the Chief Operating Officer's daily calendar and electronic address book.
• Schedule appointments, arrange conference calls, plan meetings, and organize luncheons.
• Handle telephone calls, sort mail, manage subscriptions, and maintain personal, investment, and office files.
• Serve as a liaison between the COO and department managers and staff.
• Prepare internal and external correspondence and talking points for public presentations.
• Update and maintain property databases for analytics.
• Copy and circulate monthly journals.

Measures of Accountability: The Executive Assistant will be accountable for:

• Timely and effective compliance with all responsibilities.
• Willingness to learn, adapt, and accept new responsibilities.
• Adherence to the highest standards of professional integrity and confidentiality.
• Dedication to the role and commitment to finding more efficient methods to streamline tasks.

Hiring Specifications:

• Minimum of 4 years of related work experience, preferably in real estate or property management.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc.).
• Excellent general administrative and clerical skills.
• Bachelor's degree.
• Strong communication skills (verbal and written).
• Highly developed planning, organizational, and prioritization abilities.
• Must be polished with A+ presentation skills.
• Ability to thrive in a high-pressure, deadline-oriented work environment.

Work Schedule: 4 days in the office, Fridays working from home.

Salary: Up to $110,000 per year, with excellent compensation package