Executive Assistant

City/State

Virginia Beach, VA

Overview

Work Shift

First (Days) (United States of America)

Sentara Princess Anne Hospital is recruiting a dynamic Executive Assistant to support the the Hospital President and other members of executive leadership team in Virginia Beach!

This job description captures the highlights of the role and is not intended to be an exhaustive list of the duties that an Executive Assistant will perform. This role will prepare tailored letters, emails, and more complex reports and agendas and minutes of meetings for approval by the Executive.

Produce, update, and provide best practice support on complex Microsoft documents, databases, and other departmental systems, advising colleagues as needed and using expertise to help improve processes. Prepare moderately complex documents using a variety of applications for technology devices, such as standard office software. Also responsible for gathering and summarizing data for reports.

Arrange venues, equipment, catering, accommodations, and travel for participants arriving from various locations to ensure the smooth running of medium-scale events. Identify, within the team, instances of noncompliance with the organization's policies and procedures and/or relevant regulatory codes and codes of conduct, reporting these instances and escalating issues as appropriate. Answer the telephone and assist callers or those making a broad range of inquiries by email or mail or other means with any requests for information, directing more complex matters to colleagues as necessary.

Initiate contact internally and externally on a regular basis to convey requests, provide instructions, or obtain information on behalf of a senior colleague. Receive visitors and respond accurately and promptly to a broad range of questions and issues raised. Gain or maintain external professional accreditation, where relevant, to improve performance and fulfill personal potential.

Develop and Maintain an understanding of relevant technology, external regulation, and industry best practices through ongoing education, attending conferences, and reading specialist media. May include other job duties as assigned.

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Job Summary

Perform a variety of administrative tasks aimed to optimize the time and performance of a manager or employees of a department; higher level roles will work for higher level managers or departments. Tasks may involve acting as a first point of contact, dealing with correspondence and phone calls, managing diaries, organizing meetings and appointments, preparing documents or reports, and controlling access to the manager/executive, and participating in projects. May involve dealing with confidential information.

Minimum 1 Leader from list below + 2 VP Leader:

SVP

Hospital President

President Ambulatory Services/SMG

Qualifications:

HS - High School Grad or Equivalent (Required)

Executive Assistant, Sound experience and understanding of straightforward procedures or systems

Skills

Communication, Critical Thinking, Microsoft Office, Service Orientation, Writing

Sentara Healthcare prides itself on the diversity and inclusiveness of its close to an almost 30,000-member workforce. Diversity, inclusion, and belonging is a guiding principle of the organization to ensure its workforce reflects the communities it serves.

Per Clinical Laboratory Improvement Amendments (CLIA), some clinical environments require proof of education; these regulations are posted at ecfr.gov for further information. In an effort to expedite this verification requirement, we encourage you to upload your diploma or transcript at time of application.

In support of our mission "to improve health every day," this is a tobacco-free environment.