Executive Assistant Senior

Job Overview:

Job Description

The Senior Executive Administrative Assistant role is critical in supporting the administrative functions of our GME programs, ensuring smooth operations and fostering a positive learning environment for our medical residents and fellows. Provide high-level administrative support to the Chief Academic Officer and other senior leaders within the department. This includes managing calendars, scheduling meetings, preparing reports, and handling confidential information. Oversee the daily administrative operations of the GME office. Support residency and fellowship program activities, including orientation, graduation, accreditation processes, and evaluations. Serves as a primary point of contact for internal and external stakeholders. Draft, review, and distribute correspondence, memos, and announcements. Facilitate communication between program directors, faculty, residents, fellows, and external institutions. Manage logistics, including venue selection, catering, invitations, and materials preparation when necessary. Maintain accurate records of program activities, resident/fellow information, and compliance documentation. Utilize GME-specific software for tracking and reporting purposes. Assist with ensuring programs meet all accreditation and regulatory requirements. Support preparation for accreditation site visits and audits by organizing documentation and compiling necessary reports. Assist in the preparation and monitoring of the GME budget. Handle financial transactions, process expense reports, and coordinate with the finance department on budgetary matters. Lead or participate in special projects aimed at improving administrative processes, enhancing educational programs, and supporting institutional goals.

Qualifications:

Required:

• Bachelors degree and three years of office management experience or equivalent experience in administration and office management in an academic health care setting.

Benefits and Perks:

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees physical, emotional, social, and financial health.

• Paid Time Off (PTO)

• Medical and Prescription Drug Insurance

• Dental and Vision Insurance

• Retirement Plans

• Short & Long Term Disability

• Life & Accidental Death Insurance

• Tuition Reimbursement

• Health Care/Dependent Care Flexible Spending Accounts

• Wellness Programs

• Voluntary Benefits (e.g., Pet Insurance)

• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered,

high-quality academic medicine in a compassionate and equitable manner, while delivering

a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer

RWJBarnabas Health is an Equal Opportunity Employer