Executive Assistant & Scheduler

Description

Company Profile

The Solar Energy Industries Association (SEIA) is the national trade association for the solar and storage industry and represents more than 1,000 member companies and 255,000 Americans working across the United States. SEIA is leading the transformation to a clean energy economy and is creating the framework for solar to reach 30% of U.S. electricity generation by 2030. We work with our member companies and strategic partners to fight for policies that create jobs in every community and shape fair market rules that promote competition and the growth of reliable, low-cost solar power.

SEIA does this by supporting pro-solar policies at the state and federal levels, developing cutting-edge market research, hosting educational events and webinars, and serving as the voice of the solar and storage industry.

SEIA employees are passionate, forward-thinking leaders who start every day knowing that their work makes a difference. SEIA values diversity and fosters an inclusive, lively company culture that celebrates team success. The association has earned numerous awards for its work and company culture and was named by the Washington Post as a 2023 Top Workplace and the Best Nonprofit to Work For by the Nonprofit Times.

Position Summary

SEIA is seeking an experienced Executive Assistant/Scheduler to the President & CEO who will serve as a gatekeeper, problem solver, and all-around team partner. The ideal candidate will have the ability to simultaneously handle complex situations and multiple responsibilities and a demonstrated ability to manage confidential information and sensitive projects. The Executive Assistant manages day-to-day administrative duties in support of the CEO, including scheduling meetings, managing travel and expenses, and coordinating materials to prepare for meetings and events. They must exhibit the ability to build strong and professional relationships through direct interaction with peers, industry professionals, and government officials.

The goal of the Executive Assistant/Scheduler is to ensure the CEO has a seamless daily schedule and that both short- and long-term projects are carried out to timely completion. The ideal candidate will be exceptionally organized, detail-oriented, and proactive, with a natural ability to thrive in a fast-paced, ever-changing, team-based environment. The Executive Assistant reports directly to the Director of Executive Events and Board Liaison and works closely with the Chief of Staff, and coordinates with the Sr. Vice Presidents and Vice Presidents of each department to facilitate effective flow of information amongst the Executive team.

Core Duties and Responsibilities

• Manage the CEO's calendar and daily schedule, including scheduling internal and external calls and meetings, managing logistical setups such as teleconferences or videoconferences, organizing and coordinating the distribution of appropriate materials, and coordinating the distribution of appropriate materials.

• Effectively represent the CEO to internal and external stakeholders, both on the phone and in person.

• Collaborate with the Chief of Staff to ensure a seamless internal flow of information and efficient business operations for the Executive team.

• Provide support for organization-wide operations and administration, including logging cash receipts, receiving and distributing mail, and other duties as needed.

• Support the CEO and the organization's efficiency and productivity by prioritizing, organizing agendas, taking minutes, and following up on pending action items.

• Draft letters, emails, and other correspondence on behalf of the CEO

• Coordinate travel arrangements, including multi-city travel schedules/itineraries (ground transfers, air, hotel, etc.)

• Execute additional administrative tasks on behalf of the CEO, including expense reporting, timesheets, maintaining contact information, and other duties/projects as assigned

Requirements

Professional Experience, Education & Other Qualifications

SEIA is seeking a dynamic individual to join our Executive Affairs team. Qualified candidates will possess:

• At least 5-7 years experience in administrative and executive support roles, including at least 4 years of experience directly supporting a C-suite level executive

• A bachelor's degree

• Exceptional organizational skills and attention to detail

• Fluency in Microsoft Office tools, especially Outlook, Word, and Excel, as well as overall computer literacy to manage other platforms and handle tasks efficiently

• Strong communication and writing skills and ability to effectively respond to incoming requests from industry leaders and government staff

• A strong work ethic and cheerful customer-service attitude in order to thrive in our fast-paced, team-oriented environment

• Experience in trade associations or membership organizations is a plus

• Must maintain professionalism at all times, be respectful, and exhibit a 24/7 white-glove mentality

Working Conditions

• This position is based in headquarters in Washington, DC.

• SEIA employees in the Washington, D.C. region follow a hybrid remote and in-person office model. Employees work 3 days a week in an office environment and as needed when there are special events or meetings but otherwise, can be remote.

• This position may require periodic travel to support the CEO and other executives.

Compensation Range

$75,000-$80,000 annually, based on experience and excellent benefits package.

Working at SEIA

SEIA values diversity, inclusion, and equity within our organization and the promotion of these values across the solar industry. We strive to welcome different perspectives, identities, and backgrounds, regardless of job function, to create a more resilient organization supporting a strong, equitable solar industry. SEIA envisions an industry that is committed to fostering a culture of inclusivity. We aim to achieve this by encouraging openness and transparency about diversity issues and progress. We will develop strategies, programs, and tools that seek to equalize opportunities within SEIA and allow for discussing and sharing best practices within the solar industry.

SEIA provides equal employment opportunities (EEO) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, homelessness, or any other characteristic protected by federal, state, or local laws. SEIA complies with applicable federal, state, and local laws governing nondiscrimination in employment in every location in which we employ staff. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

SEIA is an EVERIFY employer.