Executive Assistant

Rodan & Fields, LLC San Ramon , CA 94582

Posted 2 weeks ago

The Opportunity

This position will be responsible for day-to-day executive administrative and departmental business support for two or more R+F Executives. The ultimate candidate will have at least ten years of related experience, ideally supporting executive level stakeholders in a highly-interactive, cross-functional team culture. As a skilled multi-tasker, the candidate will have excellent project management skills that enable him/her to manage changing needs and priorities. The ideal candidate will have the confidence and intuition to prioritize immediate needs. Ideal candidates have strong communication, organizational and time management skills and ability to demonstrate poise under pressure with proven capacity to excel in a high-performance, growing, and fast-paced environment. A love of skincare, beauty or great product experiences is a plus.

Responsibilities

Duties include:

  • Primary Point of Contact, including working closely with HR and IT to support new hire onboarding and off-boarding for supervisors' direct reports

  • Manage executives' calendar by prioritizing, planning, scheduling and organizing both onsite and off-site meetings according to importance of topics and agendas. Heavy calendar and evolving, intertwining schedules

  • Communicate regularly throughout the day on schedule changes, keeping executives well informed

  • Manage all administrative aspects, including edit and proofreading documents, presentations, handling inquiries, filing, and preparing and submitting supervisors' expenses and expense reporting, invoice coding and approval process

  • Utilize discretion when handling confidential information and prioritizing of engagements and/or communications

  • Greet and assist visiting guests and outside consultants; prepare and organize agendas and ensure visitors are appropriately hosted

  • Prepare, proof and/or edit PowerPoint presentations

  • Organize expenses and submit monthly reports

  • Coordinate complex domestic travel arrangements for the supervisors including booking flights, arranging ground transportation, and hotel accommodations, and any other travel logistics, as needed

  • Perform other related duties and Provide administrative and project support for the broader team as needed assigned by executive management

  • Provide ad-hoc back up support to internal R+F administrative staff and cross-functional teams, as needed

  • Help plan and organize team building events

Qualifications
10+ years' working as an Administrative Assistant directly supporting senior executive stakeholders

  • Experience working in a collaborative, fast-paced, and cross-functional environment

  • Highly detail-oriented, ability to multi-task, prioritize and execute multiple concurrent activities and assignments

  • Strong business acumen and proactive in every way with a positive "can-do" attitude, and ability to anticipate needs and flexibility with last minute changes

  • Strong written and verbal Professional communication skills with excellent grammar and business acumen, both written and verbal

  • High degree of flexibility and ability to trouble shoot and prioritize demanding assignments

  • Ability to interact and communicate effectively, tactfully, and respectfully with others at all levels in all possible situations

  • Ability to handle confidential and other sensitive information with utmost discretion

  • Highly proficient in all Microsoft Office applications and practical knowledge of Internet navigation and research; Adept at learning new software programs as required eg Concur

  • Experience with streamlining administrative processes

  • Dynamic, high energy personality with impeccable composure that is customer service driven

  • Skin care, brand lover or product junkie a plus

  • Non-Exempt position

  • Dependable and reliable time and attendance record

  • Requires onsite availability 5 days a week

The Company

Looking for a job? Dream big. We did. Dr. Katie Rodan and Dr. Kathy Fields met at Stanford University during their dermatology residency bonding over their personal struggles with acne and an understanding of how skin issues impact self-esteem and self-confidence. They combined their personal connection and professional expertise into a shared mission: to provide everyone with life-changing skincareTM that deliver real results!

Today, Rodan

  • Fields has grown from its humble beginnings in Dr. Katie Rodan's kitchen to the #1 skincare brand in the U.S. in 2016.* We combine our innovative products with a high-tech, high-touch approach, and as a result, more than a million customers have experienced the benefits of Rodan

  • Fields.

We are transforming skincare, and we welcome your big ideas to fuel our ambitious growth plans! If you are looking for a life-changing career opportunity, we've got your prescription. Here's what we offer and what we're looking for:

Be Impactful. As a Rodan

  • Fields corporate employee, you will have the chance to make an impact every day! You'll become part of a positive, passionate movement that celebrates greatness and encourages employees to be catalysts for change. We provide a creative, vibrant workplace outfitted with all of the technology, tools and training you'll need to learn, grow and thrive!

Be Inspired. We do more than create life-changing skincare we create life-changing impact in our communities through our non-profit, Prescription for Change, the heart of Rodan

  • Fields. By funding empowerment programs for students, we teach them how to use their skills to make life-changing differences in their lives and the lives of others.

Be Rewarded. Are you looking for a career that allows you to contribute your talents in a way that can truly make a difference in people's lives? Join us and share your talents as we develop innovative solutions for your skin and empower entrepreneurs. In addition to working arm-in-arm with industry leaders, employees at Rodan

  • Fields enjoy rich benefits including competitive total rewards packages, a company-wide, long-term incentive plan, health benefits, annual 401(k) employer match, wellness reimbursement program, paid parental leave, education reimbursement and so much more.

At Rodan

  • Fields, you will be challenged to make an impact, inspired to do more, and rewarded for your contributions.

If you're ready to dream big, apply here!

  • Source Euromonitor International Limited; retail value RSP terms; all channels, USA; extracted from internal system on March 15, 2017; claim effective starting March 28, 2017.
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Executive Assistant

Rodan & Fields, LLC