Executive Assistant

Rent The Runway New York , NY 10007

Posted 2 weeks ago

About Rent the Runway:

At Rent the Runway, our mission is to make women feel empowered and self-confident every single day by combining best in class technology, logistics, and customer service. Since our launch in 2009, we've developed proprietary technology, a one-of-a-kind reverse logistics operation, stores of the future, a viral brand, relationships with hundreds of fashion designers - and we are passionate about continuing to innovate our customer experience. We have pioneered the closet in the cloud and believe that every person globally will soon have a subscription to fashion. We are proud to be both a profitable and fast-growing business, with a loyal 10 million members who believe that rental is the future.

Position Overview:

As Executive Assistant, you will serve as critical support to our Chief People Officer and Chief Technology Officer, providing administrative support in all day to day needs. You will be expected to manage their calendars, keep them organized, informed, and on time. In this exciting role, you will have the opportunity to interface with a diverse group of important executives internally and externally, acting as a key representative of the RTR brand.

You are the right fit for this position if you are incredibly organized, passionate about Rent the Runway, proactive and scrappy. To be successful in this role, you must be able to work well under pressure, thrive in a fast paced environment, juggle lots of projects and deadlines at once, and have a proven track record of excellence in a similar work environment.

Responsibilities:

  • Provide administrative support to the Chief People Officer and Chief Technology Officer, managing all aspects of their calendar and schedule including: phone and video calls, appointments, meetings, interviews, travel, transportation, etc.

  • Act as a liaison with key business partners, including high-level executives and business leaders, board members, high profile candidates, vendors, etc.

  • Learn and contextualize business priorities and act accordingly, using best judgement as to which meetings and interviews need to be prioritized, which meetings cannot be moved, etc. always approaching scheduling conflicts with a can-do approach

  • Support communication, organization and general business needs, creating, editing, and maintaining documents, folders, and filing systems; create organizational systems as necessary

  • Develop and distribute presentations/materials for meetings as needed

  • Own special projects related to the People Team or Technology Team as directed by the CPO or CTO

  • Handle HR business expenses, including reconciling corporate card accounts and creating/ submitting expense reports

Qualifications:

  • Bachelor's degree and 7+ years of prior administrative experience supporting c-level executives

  • Relevant work experience in a startup, ecommerce and/or technology based company preferred, or company with similar pace and structure

  • Strong interpersonal skills & the ability to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy

  • Proven ability to thrive in a fast paced environment and demonstrate ability to juggle multiple competing tasks, deadlines, personalities, long and short term projects, etc.

  • Must be able to interact and communicate with individuals at all levels of the organization including senior executives, board members, etc.

  • Extreme attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines

  • Must be forward thinking and constantly one step ahead

  • Must be able to appropriately handle confidential information and use best judgment for sharing information

  • Proficiency in corporate Gmail and Google Docs preferred

Benefits:

At Rent the Runway, we're committed to the happiness and wellbeing of our employees, and aim to create a workplace that fosters both personal and professional growth. Our benefits include, but are not limited to:

  • Generous Paid Time Off including vacation, paid bereavement, and family sick leave - every employee needs time to take care of themselves and their family

  • Universal Paid Parental Leave for both parents + flexible return to work program - because we know your newest family member(s) deserve your undivided attention

  • Paid Sabbatical after 5 years of continuous service

  • Unplug, recharge, and have some fun!
  • Comprehensive health, vision, dental, FSA and dependent care from day 1 of employment
  • Your health comes first and we've got you covered
  • Industry leading 401k match - an investment in your future
icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Executive Assistant

Ambulnz

Posted Yesterday

VIEW JOBS 4/23/2019 12:00:00 AM 2019-07-22T00:00 A fast growing tech company looking for an Executive Assistant to support the CFO in our Manhattan office. The Executive Assistant position will report directly to and support our Chief Financial Officer. Your responsibilities will include, scheduling and calendar management; travel logistics, bookings and expense reporting; event and meeting planning/coordination; creating and editing presentations including board meeting planning and preparation; partnering with marketing to manage inbound speaking and interview requests for the CFO, coordinating with people operations and facilities on projects related to moves, new hires, and other office functions; assisting across departments on company events, quarterly meetings, etc. and communication with a wide variety of internal and external contacts at all levels. You must be able to work autonomously with little or no supervision and be excited about the idea of being hands on and learning as you go. This is an amazing opportunity to work with an experienced leader in the NYC tech startup space and to be a part of an innovative, fast paced culture. Executive Assistant Responsibilities: * Manage all administrative tasks such as phone call and e-mail management, opening and distributing correspondence, and welcoming any guests * Heavy calendar management including: arrange meetings, appointments and provide reminders * Handle all travel arrangements, domestic and international, and coordinate all logistics * Arrange new conference lines and book conference rooms * Liaise between Executives and employees/Clients * Maintain records in database systems Executive Assistant Requirements: * 2+ years' supporting a C level Executive * Bachelor's degree or equivalent experience * Excellent written and verbal communication skills * Strong organizational skills * Detail oriented and ability to multi-task * Handle confidential and sensitive issues with maturity and professionalism * Game to tackle a variety of tasks with a positive, can do attitude * Proficiency in Microsoft Office and Google Apps (Mail, Docs, Calendar, Drive) Ambulnz New York NY

Executive Assistant

Rent The Runway