Superior Uniform Group Saint Petersburg , FL 33701
Posted 1 week ago
Superior Group of Companies, formerly Superior Uniform Group, established in 1920, is a combination of companies that help customers unlock the power of their brands by creating extraordinary brand experiences for employees and customers. It provides customized support for each of its divisions through its shared services model.
JOB SUMMARY
We are seeking a passionate, astute, and business-savvy Executive Assistant to serve as a proxy and right hand to the Chief Information Officer (CIO). The Executive Assistant will provide sophisticated and diverse executive-level administrative support for the CIO, interacting with a mix of internal and external contacts at all levels, handling details of a confidential and critical nature, and functioning effectively in a fast-paced professional environment. You will use your independent judgment to make decisions and execute tasks on behalf of the CIO, to anticipate or expeditiously mitigate issues, and to know when to escalate or seek guidance from the CIO.
ROLE AND RESPONSIBILITIES
Calendar Management: Oversees the CIO's calendar and daily schedule, including prioritizing conflicting meeting requests, tracking action items and commitments, and ensuring full-circle communication; Balances multiple priorities and keep the CIO on track and on schedule
Meeting Planning and Organization: Assists the CIO in planning and organizing meetings, including assembling agendas, securing locations, accommodating technology requirements, and managing all meeting logistics; Prepares meeting briefing documents, takes and disseminates notes, and formulates post-meeting action item lists
Meeting Coordination: Maintains a running list of the CIO's engagements, works closely with the communications team to ensure content needs are met, and coordinates technology associated with meetings; Prepares and reviews reports and meeting minutes, and summarizes documents as requested
Correspondence/Approvals: Represents and supports the CIO as a business partner and company facilitator by acting as proxy for communications and approvals as authorized; Answers general questions, refers routine matters to appropriate parties, and follows up to ensure accurate disposition. Resolves issues within specified policies and guidelines and provides mentorship to administrative community members
Travel and Expense Management: Coordinates calendars across time zones in a dynamic environment, which includes making in-depth travel arrangements, itineraries, agendas, and documents for travel-related meetings, and managing expenses
Special Projects: Provides analytical support to assist the executive on special projects; Researches issues, analyzes problems, compiles data, and prepares reports
Confidentiality: Handles highly sensitive and confidential matters and materials with discretion, maturity, and professionalism
Independence and Efficiency: Prioritizes conflicting needs, handles matters expeditiously and proactively, and follows through on projects to successful completion, often under deadline pressures
Time Zone Coordination: Works to accommodate various time zones to ensure seamless communication and coordination with global teams
Travel: Approximately 25% travel is required to assist with special projects or attend the CIO's leadership meetings
QUALIFICATIONS
REQUIRED SKILLS/EDUCATION/EXPERIENCE
High school diploma or equivalent required
5+ years of experience as an Executive Assistant or similar role, preferably supporting senior executives in a technology or IT-focused environment
Excellent organizational and time management skills, with the ability to manage multiple tasks and priorities effectively
Excellent verbal and written communication skills, capable of representing the CIO professionally in various settings
Advanced knowledge of MS Office Suite and general technical skills
High degree of flexibility to accommodate frequent and changing travel schedules
Willingness and ability to travel frequently, both domestically and internationally
Bachelor's degree or equivalent experience preferred
Work experience in the tech industry preferred
7+ years as an admin with 4+ supporting a senior executive preferred
COMPETENCIES
Reporting Skills: Proficient in reporting, supply management, organization, time management, presentation skills, equipment maintenance, and event planning.
Leadership and Project Management: Effective leadership and project management competencies, with the ability to establish relationships and work with all levels of individuals internal and external to the organization.
Autonomy: Work with limited direction, operate successfully with ambiguity, and initiate projects or actions that contribute to the success of the CIO
Diplomacy: Tactful and diplomatic, with practical knowledge of company policies, practices, and procedures
Innovation: Challenge the status quo and provide innovative solutions to approaching challenges
Big Picture Focus: Make independent decisions that consider the broader impact on the organization
Proactiveness: Self-motivated, responsive to all levels of inquiry, and proactive in anticipating the CIO's needs
Business Acumen: Solid understanding of general business administration practices and procedures
NOW ACCEPTING APPLICATIONS IN THE FOLLOWING STATES: Arizona, Arkansas, Connecticut, Florida, Georgia, Illinois, Indiana, Iowa, Kansas, Louisiana, Maryland, Massachusetts, Michigan, Minnesota, Mississippi, Missouri, Nevada, New Hampshire, New Jersey, North Carolina, Ohio, Oregon, Pennsylvania, South Carolina, Tennessee, Texas Virginia, Washington and Wisconsin
Along with a competitive compensation package, the company offers an excellent benefits package, including Medical, Dental, a defined contribution plan (e.g. 401(k)), life insurance, long term disability, a flexible spending account (FSA) and paid maternity/paternity leave.
Qualified applicants will receive consideration for employment without regard to their race, color, religion, sex, national origin, age, disability, sexual orientation, veteran status, genetic information, or other status protected by applicable federal, state, or local law.
Superior Uniform Group