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Executive Assistant

Expired Job

Regeneration Technology Deerfield , IL 60015

Posted 2 months ago

ReportingRelationship: CFO

Travel:Occasional but very limited

Key Responsibilities:

  • This position performsadvanced, diversified and confidential administrative duties requiring broadand comprehensive experience in support of the Chief Financial Officer.

  • Drafts/types memoranda,correspondence, agenda materials and other documents, often of a highlysensitive and confidential nature. Actively manages CFO's email and responds when appropriate. Preparesmeeting space and logistics for executive and board meetings, ensures agendasfor meetings are prepared and assists in organizing successful meetings.

  • Coordinates and arrangestravel itineraries for the CFO. Must beable to plan complete itineraries and expedite last minute changes, often afternormal business hours. This also willinclude International Travel coordination.

  • Manages all officelogistics including: Receives andscreens visitors and telephone calls, providing information and handling issuesthat may require sensitivity and use of discretion and sound independentjudgement; reviews, determines priorities; maintains confidential files; ordersequipment, materials and supplies. May also require strong project managementskills on occasion.

  • Coordinates work withmembers of the executive leadership team to ensure a smoothly operatingexecutive suite.

  • Responds to requestswith expeditious action and consultatively coordinates the completion of workassignments with others.

  • Represents the CFO in aprofessional manner with internal staff and external customers.

  • The Executive Assistantto the CFO is distinguished from other administrative support positions by thesensitivity and complexity of the operating environment and by the breadth ofinvolvement with the company-wide issues and board activities, requiring athorough knowledge of the CFO's office policies and practices.

Qualifications:

  • 5+ years supportingC-suite Executive

  • Strong experience withall Microsoft software programs including: Word, Excel, and PowerPoint

  • Thorough knowledge ofdomestic and international travel requirements, processes, booking processesand coordination.

Knowledge/Skills/Abilities:

  • Ability to balancemultiple priorities and to work under tight deadlines while providingconsistent and professional service.

  • Ability to independentlyperform administrative duties with speed and accuracy.

  • Possess exceptionalinterpersonal and communication skills and the ability to maintain strongworking relationships with all co-workers and outside clients.

  • Possess excellentorganizational skills including attention to detail and follow through.

  • Maintain completeconfidentiality, possess a professional demeanor, and exercise discretion atall times.

  • Be able to work or takecalls outside of typical business hours, often with little notice.

  • Advanced knowledge ofgeneral office practice and business etiquette.

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Executive Assistant

Expired Job

Regeneration Technology