Travel:Occasional but very limited
This position performs advanced, diversified and confidential administrative duties requiring broad and comprehensive experience in support of the Chief Executive Officer.
Drafts/types memoranda, correspondence, agenda materials and other documents, often of a highly sensitive and confidential nature. Actively manages CEO's email and responds when appropriate. Prepares meeting space and logistics for executive and board meetings, ensures agendas for meetings are prepared and assists in organizing successful meetings.
Coordinates and arranges travel itineraries for the CEO. Must be able to plan complete itineraries and expedite last minute changes, often after normal business hours. This also will include International Travel coordination.
Manages all office logistics including: Receives and screens visitors and telephone calls, providing information and handling issues that may require sensitivity and use of discretion and sound independent judgement; reviews, determines priorities; maintains confidential files; orders equipment, materials and supplies. May also require strong project management skills on occaision.
Coordinates work with members of the executive leadership team to ensure a smoothly operating executive suite.
Responds to requests with expeditious action and consultatively coordinates the completion of work assignments with others.
Represents the CEO in a professional manner with internal staff and external customers.
The Executive Assistant to the CEO is distinguished from other administrative support positions by the sensitivity and complexity of the operating environment and by the breadth of involvement with the company-wide issues and board activities, requiring a thorough knowledge of the CEO's office policies and practices.
5+ years supporting C-suite Executive
Strong experience with all Microsoft software programs including: Word, Excel, and PowerPoint
Thorough knowledge of domestic and international travel requirements, processes, booking processes and coordination.
Ability to balance multiple priorities and to work under tight deadlines while providing consistent and professional service.
Ability to independently perform administrative duties with speed and accuracy.
Possess exceptional interpersonal and communication skills and the ability to maintain strong working relationships with all co-workers and outside clients.
Possess excellent organizational skills including attention to detail and follow through.
Maintain complete confidentiality, possess a professional demeanor, and exercise discretion at all times.
Be able to work or take calls outside of typical business hours, often with little notice.
Advanced knowledge of general office practice and business etiquette.