Executive Assistant

Ralph Lauren New York , NY 10007

Posted 2 months ago

Executive Assistant

Ref #:
5571601

Department:

Design

City:

New York

State/Province:

New York

Country:

United States

Company Description

Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company's brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, and Club Monaco, among others, constitute one of the world's most widely recognized families of consumer brands.

Position Overview

This position provides critical, day-to-day administrative support to our head of Women's Polo & Collectionincluding, but not limited to calendar management, travel arrangements, office management, tracking & submission of expenses, creating & updating documents, supporting with presentations, and communicating with a host of internal colleagues & external partners. The position resides within a fast-paced environment where multi-tasking, juggling and managing a number of discrete tasks are critical to success.

#LI-LM2

Essential Duties & Responsibilities

  • Manage phone and messages according to each executive's preference.

  • Handle Outlook calendar which involves frequent adjustments and updates throughout the day, scheduling & confirming of all internal & external meetings and conference calls.

  • Provide day-before view of the calendar in order to allow executives to be well prepared for the next day's requirements & deliverables; this daily view must have all meeting locations, contact numbers, meeting agendas, meeting documents required and any other relevant details. Ensure executives are timely for meetings.

  • Partner with other Brand EAs on overall calendar tracking and management of meetings; ensuring meetings take place as scheduled

  • Handle timely submission & tracking of expenses on each executive's Corporate credit card with Accounts Payable; this involves ensuring timely approval of expenses by executive's manager.

  • Coordinate all travel arrangements; ensure travel plans are aligned with others on the same trip to the extent possible.

  • Ensure executives' Contacts, organizational charts and other key information are always updated.

  • Follow up with executives' teams/colleagues on outstanding information/ materials as requested.

  • Prepare written materials as requested, i.e. memos, meeting agendas, PowerPoint presentations

  • Order supplies for copy room, contact servicing for copy machines when needed, oversee general floor upkeep as requested, create work orders on Service Point when needed for IT or facilities issues

  • Code and approve all invoices in Ariba as required

  • Manage lunch and coffee requests as requested, or when schedule requires.

Experience, Skills & Knowledge

  • College degree.

  • Minimum of 3 years of experience

  • Previous role(s) in administrative or other support function in a fast-paced environment.

  • Familiarity or interest in fashion, marketing, or digital industries.

  • Exceptional organizational skills, follow through and attention to detail.

  • Solid experience and comfort level with Outlook, Word, Excel, PowerPoint

  • Strong written and verbal communication skills including professional phone manner.

  • Mature, professional demeanor & comportment.

  • Self-confidence balanced with respect in dealing with people at all levels.

  • Confident and poised with good judgment and understanding of when to resolve something independently versus when to ask for guidance.

  • Self-motivated and resourceful.

  • Natural juggler and multi-tasker who is energized by a lot going on simultaneously.

  • Good listener and note taker.

  • Positive, solution-oriented.

  • Sense of curiosity and desire to learn.

  • Ability to apply guidance/direction from one task to another similar task.

  • Natural tendency to connect the dots from one assignment or piece of information to the next.

  • Anticipates needs and stays one step ahead.

Executive Assistant

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Executive Assistant

Ralph Lauren