Executive Assistant

Req Id: 31920

Job Title: Executive Assistant

Job Description:

Job Summary

The Office of Research at Purdue University is announcing the search for an administrative assistant to provide office management and support strategic initiatives. This role is responsible for ensuring the office runs smoothly and provides coordination across difference units within the office. The administrative assistant will provide scheduling and calendaring support for leadership in the office and coordinate meetings for special projects. They will serve as the human resource liaison, manage conference rooms and office spaces, order and organize supplies and equipment and coordinate with the communication team on office events and support special projects. Initially, special projects support includes the Institute for Physical Artificial Intelligence (IPAI). This position will report to the Assistant Vice President for Strategic Initiatives and partner closely with the Senior Executive Assistant for the Executive Vice President for Research, the Event Manager, and other administrative assistants across the office.

Education and Experience

Required:

• Bachelor's degree in Communications, Business Administration, Management, or a related field

• One (1) year of experience in a senior or lead administrative support role

• In lieu of degree, consideration will be given to an equivalent combination of related education and required work experience: Associate's + 3 years experience or HS/GED + 5 years of experience

Skills

Required:

• Excellent written, verbal and interpersonal communication skills

• Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality

• Strong organizational and time management skills and attention to detail

• Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.

• Skilled in collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs

• Skilled in interpreting policies and procedures to proactively resolve issues

• Ability to identify problems, generate ideas for improvement, and implement or recommend solutions

• Ability to use discretion and independent judgment to make sound decisions balancing facts, priorities, and possible outcomes

• Ability to use discretion regarding when to involve the senior leader or Executive, when to resolve issues independently, or when to engage others.

Additional Information:

• Purdue will not sponsor employment authorization for this position

• A background check will be required for employment in this position

• FLSA: Exempt (Not Eligible For Overtime)

• Retirement Eligibility: Defined Contribution Waiting Period

• Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply

Career Stream

Compensation Information:

Professional 1

Pay Band S055

Job Code # 20002357

Apply now

Posting Start Date: 5/30/24