Executive Assistant

Req Id: 31830

Job Title: Executive Assistant

Job Description:

Job Summary

This position will support the Office of the Vice Provost for Student Life. This position serves as administrative support to both the Vice Provost for Student Life and the Senior Director of Operations. In this role you serve as the office manager supporting the OVPSL department; serving as the Technical Coordinator, managing day-to-day needs of staff requests, assist with divisional awards processes, responsible for on/off-boarding of new employees for the department, responsible for excellent organization and record keeping. Must maintain professionalism at all times and be able to communicate clearly and quickly with sound judgement around the topic/information. Coordinate travel arrangements, itineraries, reimbursements and accommodations for the Vice Provost and reporting senior staff for all travel from beginning to completion of submitted documents upon return.

Who We Are

Student Life at Purdue University brings together the pieces of Purdue - housing, activities, arts, people, programs and more - that help students find their footing on campus. Student Life fosters student success through learning opportunities inside and outside the classroom, with a focus on cocurricular education and leadership development as integral parts of the Purdue experience. In collaboration with colleagues across campus, Student Life challenges students, faculty and staff to explore the value of working together as leaders on campus, in workplaces and in communities. Click HERE to learn more!

What We Are Looking For

Education and Experience:

Required:

• Bachelor's degree in communications, business administration, management, or a related field

• Minimum of 0 to 1 year of experience in a senior or lead administrative support role or equivalent experience

• An equivalent combination of education and experience may also be considered

• For example, an Associate's degree and 2.5 years of experience or a High School Diploma/GED and 4.5 years of experience

Skills:

Required:

• Excellent written, verbal and interpersonal communication skills

• Ability to handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality

• Strong organizational and time management skills and attention to detail

• Computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.

• Skilled in collaborating and communicating to build relationships with individuals at all levels within and external to the university to support department needs

• Skilled in interpreting policies and procedures to proactively resolve issues

• Ability to identify problems, generate ideas for improvement, and implement or recommend solutions

• Ability to use discretion and independent judgment to make sound decisions balancing facts, priorities, and possible outcomes

• Ability to use discretion regarding when to involve the senior leader or Executive, when to resolve issues independently, or when to engage others

Additional Information

• Purdue University will not sponsor employment authorization for this position

• A background check will be required for employment in this position

• FLSA: Exempt (Not Eligible for Overtime)

• Retirement Eligibility: Defined Contribution Waiting Period

• Purdue University is an EOE/AA employer. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply

• Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days

Career Stream

Compensation Information:

Career Stream: Professional 1

Pay Band: S055

Job Code: 20002357

Career Path Maker: https://www.purdue.edu/hr/careerpathmaker/

Apply now

Posting Start Date: 5/23/24