Executive Assistant, Provost Office

Why UT Southwestern?

With over 75 years of excellence in Dallas-Fort Worth, Texas, UT Southwestern is committed to excellence, innovation, teamwork, and compassion. At UT Southwestern, we invest in you with opportunities for career growth and development that align with your future goals and help to provide security for you and your family.

Our highly competitive benefits package offers healthcare, PTO and paid holidays, on-site childcare, wage, merit increases and so much more that are all available on the day you start work. UT Southwestern is honored to be a Veteran Friendly work environment that is home to approximately 800 veterans. We value your integrity, dedication, and the commitment you've made to our country.

We're proud to support your next mission. Ranked by Forbes as one of the Top 10 National Employers, we invite you to be a part of the UT Southwestern team where you'll discover teamwork, professionalism, and consistent opportunities for growth.

Job Summary

Join UT Southwestern as an Executive Assistant in the Office of the Provost. Candidates need to have strong Microsoft Office and calendar management skills, with exceptional professionalism, communication, and executive presence. This position will support the Vice President and Chief Operating Officer - Academic Affairs.

Experience and Education

· Associate's degree in business administration or related field

· Eight (8) years progressively responsible business or administrative experience in university medical center, governmental environment, or equivalent.

· Will consider additional experience or education in lieu of requirements.

Job Duties

· Coordinates administrative functions of various sections within department to ensure universal applications of policy; assists in development and implementation of procedures to ensure operational efficiency.

· Maintains broad organization perspective to effectively carry out internal and external relationships of office, such as coordinating and interacting with other staff services departments concerning financial, budgetary, and personnel matters, and in general represents department in absence of top executive or administrator; reports fiscal and personnel status and activities to top executive.

· Maintains appropriate financial and personnel records.

· Provides counsel on administrative matters or decisions affecting interdepartmental relationships by supplying information from a variety of sources.

· Examines correspondence, determines work priority, engages in obtaining and dispersing information as appropriate.

· Compiles averages and statistics. Prepares or directs preparation of charts, graphs, slides, and administrative reports as required.

· Makes arrangements for official guests and receives visitors as required.
Appropriates and tracks funds as necessary.

· May plan, coordinate, assign, and review work of lower-level support staff engaged in performance of moderately difficult and complex clerical work tasks, including responsibility for hiring, discharging, demoting, and recommending salary increases.
Performs other duties as assigned.

· Other Duties: Performs other duties as assigned.

Working Conditions

· Work is performed primarily in the general office area.

To learn more about the benefits UT Southwestern offers, visit https://www.utsouthwestern.edu/employees/hr-resources/

This position is security-sensitive and subject to Texas Education Code §51.215, which authorizes UT Southwestern to obtain criminal history record information. UT Southwestern Medical Center is committed to an educational and working environment that provides equal opportunity to all members of the University community. As an equal opportunity employer, UT Southwestern prohibits unlawful discrimination, including discrimination on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age, disability, genetic information, citizenship status, or veteran status.