Executive Assistant, Programs & Services

About Us: Ability Beyond is a dynamic and innovative non-profit organization dedicated to our mission: to discover, build and celebrate the abilities in all people. As a part of our growing team, you'll have the opportunity to contribute to our success and collaborate with talented professionals who share a passion for excellence.

Position Overview: We are seeking a dedicated and organized Programs & Services Administrator to join our team. You will play a crucial role in ensuring the efficient operation of our programs and services. Your responsibilities will include program coordination, administrative support, and stakeholder engagement. This is a hybrid position with a flexible schedule.

Key Responsibilities:

• Manages the Med Administration process including (but not limited to): enrolling/coordinating med courses, coordinating and collecting background check requirements, and contacting staff about expiring med pours.

• Processes all required Med Admin paperwork and information timely to facilitate the required coursework, testing, and other certification requirements.

• Schedules meetings and keeps track of due dates for licensure and forwards packets to Services Manager/Residential Program Manager. Participates in typing plans of correction and sends out to providers.

• Orders supplies for nursing team and licensed residential.

• Maintains flexibility to meet urgent needs of the department, works collaboratively with program services team and maintains open communication with other departments.

• Assists on special projects as deemed necessary by supervisor and performs other related duties as assigned.

• Serves as a Notary Public for the office of the President & CEO.

• Serves as a back-up to the Chief of Staff, including support for the Board of Directors and Committee Meetings, as assigned.

Qualifications:.

• Must possess a high school diploma or equivalent

• 3-5 years experience; preferably in a health care environment

• Must have strong computer skills, including experience with Microsoft Office, and knowledge of general office practices.

• Capable of observing and following discretionary rules and procedures.

• Experience in dealing with confidential material and heavy volume in a fast-paced office.

• Strong organizational and communication skills.

Why work for Ability Beyond?

• Competitive benefits package, including a PTO as well as medical/dental/vision coverage.

• Opportunity to work in a collaborative and innovative environment.

• Chance to contribute to a company with a strong mission and vision.

• Professional growth and development opportunities.

• Supportive and inclusive company culture!

Join us in making a difference in the lives of the people we serve each day. We look forward to reviewing your application!