Executive Assistant- Procurement

Dell Inc Austin , TX 78719

Posted 1 week ago

Job ID R36275 Date posted Apr. 03, 2019

Dell provides the technology that transforms the way we all work and live. But we are more than a technology company we are a people company. We inspire, challenge and respect every one of our over 100,000 employees. We also provide them with unparalleled growth and development opportunities. We can't wait for you to discover this for yourself as an Executive Assistant on our Procurement team in Austin, TX.

Delivering solutions for customers around the globe takes huge vision but it's our eye for detail that drives us forward. Professionals in our Administrative Support team take care of the vital details that keep our business running smoothly, worldwide. Diverse departments rely on our team for all kinds of administrative assistance and secretarial duties from preparing correspondence, presentations and reports, to maintaining confidential, business-critical records and information.

Overview

Supports Vice President and staff members; Interacts and establishes networking relationships with outside customers, high-level executives and administrative assistants in a professional manner.

Prepares memoranda, reports and other materials for staff and business meetings. Attend staff meetings, take and distribute minutes and follow up on action items and post to action tracking tools

Responsibilities

  • Screens telephone calls and visitors, and resolves inquiries and requests

  • Schedules and maintains calendar of appointments, meetings and travel itineraries, and coordinates related arrangements

  • Tracks operational data in a database, including financial and other reporting metrics

  • Uses software tools to compile data into presentation format

  • Maintains accurate schedule of activities of the leader/executive supported, including complex meeting coordination and may include travel arrangements Independently prepare presentations and recurring reports

  • Coordinates special projects and department activities

Requirements

  • 2+ years of administrative experience supporting team and/or equivalent work experience

  • Advanced knowledge of software programs Windows and MS Office applications

  • Advanced writing, analytical and problem solving skills

  • Demonstrated ability to work independently

  • Effective communication skills

  • Demonstrated organizational skills, ability to prioritize

Benefits

We offer highly competitive salaries, bonus programs, world-class benefits, and unparalleled growth and development opportunities all to create a compelling and rewarding work environment.

If you've got an eye for fine details and a commitment to quality in everything you do, this is your opportunity to develop with Dell.

Dell is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Dell are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV Status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. Dell will not tolerate discrimination or harassment based on any of these characteristics. Learn more about Diversity and Inclusion at Dell here.

Advanced knowledge of software programs Windows and MS Office applications

Ability to operate standard office equipment, including video conferencing

Advanced writing, analytical and problem solving skills

Advanced time management skills

Ability to work independently

Advanced communication skills

Advanced interpersonal skills

Advanced organizational skills

Advanced computer skills

Advanced time management skills

Advanced knowledge of software programs Windows and MS Office applications

Ability to operate standard office equipment, including video conferencing

Advanced writing, analytical and problem solving skills

Advanced time management skills

Ability to work independently

Advanced communication skills

Advanced interpersonal skills

Advanced organizational skills

Advanced computer skills

Advanced time management skills


icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Executive Assistant Nursing Administration
New!

HCA

Posted Today

VIEW JOBS 4/24/2019 12:00:00 AM 2019-07-23T00:00 St. David's South Austin Medical Center is part of St. David's HealthCare, one of the largest health systems in Texas, which was recognized with a Malcolm Baldrige National Quality Award in 2014. St. David's South Austin Medical Center is an acute care facility with 316 beds, offering a range of complex specialties and sub-specialties, including a nationally accredited oncology program with the area's only adult bone marrow transplant program; a trauma program that includes all of the capabilities and programmatic elements of a Level II trauma center to treat the most severely injured and critical patients; a comprehensive cardiac program; full-service maternity and newborn care with Level I and II nurseries; and two full-service emergency centers in the communities of Bee Cave and Bastrop. The Executive Administrative Assistant will function in a support role to the ACOO, VP Ops and CFO. The scope of this position includes office management, word processing, and maintaining statistical records. Provides significant support to upper management. Analyzes relevant information to determine priority level. Creates new forms, reports and correspondence to meet the changing needs of the office. Works collaboratively with various hospital departments to facilitate communication between all levels of the organizational team. Supports the ACOO, VP Ops and CFO Sets up meetings to include Administrators, Directors, physicians, staff and visitors Handles scheduling and planning of special functions and events with the departments as necessary Analyzes relevant information to determine priority level Creates new forms, reports and correspondence to meet the changing needs of the office. Provides suggestions when opportunity for improvement exists Impact on External Customer Satisfaction Routes complaints and compliments received from patients, family or others to appropriate director and tracks follow-up Impact on Internal Customer Satisfaction This position must work collaboratively with various hospital departments to facilitate communication between all levels of the organizational team Communications Ability to communicate clearly, concisely, and effectively verbally and in writing with a variety of audiences using various methods (i.e. telephone, e-mail, fax, and in person) Coordinates travel arrangements Makes travel arrangements for executive team and documents arrangements by setting up folders with flight information, hotel information, meeting information Prepares Travel and Expense reports for executive team Other tasks Opens and distributes mail in a timely manner Scans mail for important items Calls important and time-sensitive items to the attention of executive management Maintains a tickler file as needed for follow-up items Orders and maintains office supplies Composes and types correspondence as deemed necessary including transcription of dictated correspondence and reports Maintains filing system for administrative files including keeping Administrative documents organized and assisting in retrieval of documents in a timely manner Updates the Administrator on Call schedule on a monthly basis and routes to necessary areas Processes check requests, vacancy notices, travel & expense requests, capital purchase requests as needed Works on various projects as assigned or initiated LEVEL OF FORMAL EDUCATION REQUIRED Two-year degree in business, healthcare office or administration management or equivalent required with 3 years work experience in administrative office environment OR five years experience in administrative office in a hospital. Must be experienced in working under pressure and in a high stress environment with frequent interruptions. Must have experience in interacting with numerous personality types. EXPERIENCE REQUIRED Five years experience in administrative office in a hospital. Must be experienced in working under pressure and in a high stress environment with frequent interruptions. HCA Austin TX

Executive Assistant- Procurement

Dell Inc