Provides senior-level administrative support for a department or manager (associate director and above), effectively managing the day-to-day administrative functions including planning, organizing and scheduling.
Composes, copies and distributes correspondence and memoranda, reports, documents, forms and tables as requested
Inventories, orders and distributes office supplies
Sorts and distributes incoming mail, correspondence and other printed material
Maintains calendar of the manager and ensures the manager remains on schedule and properly prioritized throughout the day given the changing business requirements
Arranges travel schedule and reservations and prepares expense reports and ensures submission in a timely fashion
Coordinates details of onsite and offsite meetings and conferences including catering needs
Collects, compiles and prepares presentations, reports, meetings agendas and other documents; establishes, organizes and maintains files.
Cooperates and coordinates with administrative assistants in other departments to handle temporary work overloads and fill in for temporary absences.
Education and Experience:
High school/secondary school graduate or professional certification
Previous administrative experience (comparable to 2-6 years)
Or, an equivalent combination of education, training and experience that provides the knowledge, skills and abilities to perform the job.
Knowledge, Skills and Abilities:
Good knowledge of company operations, policies and procedures.
Strong Microsoft Office skills.
Strong communication, organizational and interpersonal skills.
Ability to identify and set priorities and effectively perform a variety of task simultaneously.
Ability to deal professionally with highly confidential information and matters.
Strong attention to detail and accuracy.
Positive attitude and ability to work effectively with others at all levels of the organization.
Working Conditions and Environment:
Work is performed in an office or clinical environment with exposure to electrical office equipment.
Occasional drives to site locations. Potential occasional travel required.
Frequently stationary for 4-6 hours per day.
Repetitive hand movement of both hands with the ability to make fast, simple, repeated movements of the fingers, hands, and wrists.
Occasional mobility required.
Occasional crouching, stooping, bending and twisting of upper body and neck.
Light to moderate lifting and carrying (or otherwise moves) objects including luggage and laptop computer with a maximum lift of 15-20 lbs.
Ability to access and use a variety of computer software developed both in-house and off-the-shelf.
Ability to communicate information and ideas so others will understand; with the ability to listen to and understand information and ideas presented through spoken words and sentences.
May interact with others, relating and gathering sensitive information. Interaction includes diverse groups.
Works with guidance or reliance on oral or written instructions from management. May require periods of intense concentration.
Performs a wide range of variable tasks as dictated by variable demands and changing conditions with little predictability as to the occurrence. Ability to perform under stress. Ability to multi-task.
Regular and consistent attendance.
Pharmaceutical Product Development, LLC is firmly committed to Equal Employment Opportunity (EEO) and prohibits employment discrimination for employees and applicants based on age, race, color, pregnancy, gender, gender identity, sexual orientation, national origin, religion, marital status, citizenship, disability or protected veteran or other status protected by federal, state, and/or local law.