Executive Assistant

Who we are:

Pharo Management is a leading global macro hedge fund with a focus on emerging markets. Founded in 2000, the firm has offices in London, New York and Hong Kong and currently manages $7 billion in assets across four funds. Pharo trades foreign exchange, sovereign and corporate credit, local market interest rates, commodities, and their derivatives. We trade in over 70 countries across Asia, Central and Eastern Europe, the Middle East and Africa, Latin America as well as developed markets. Our investment approach combines macroeconomic fundamental research and quantitative analysis.

Pharo employs a diverse, dynamic team of 125 professionals representing over 20 nationalities and 30 languages. We have a strong corporate culture anchored in core values such as collaborative spirit, creativity and respect. We are passionate about what we do and are committed to attracting the best and brightest talent.

Job description:

This is an exciting opportunity to join a highly successful company. Your role will be to provide executive and personal assistance to a Partner & Senior Portfolio Manager with responsibility for managing all aspects of their corporate life and some aspects of their personal life.

Responsibilities:

• Coordinate all aspects of the executive's calendar, including providing availability, managing conflicts, and scheduling meetings.

• Manage inboxes and file emails throughout the day, flagging important tasks requiring action and ensuring timely responses.

• Maintain frequent communication throughout the day, especially when Partner is traveling, to ensure he remains updated.

• Serve as the primary communication link between Partner and his extensive network, including managing and tracking all forms of communication.

• Manage all aspects of travel arrangements, including researching and booking flights, hotels, and ground transportation. Coordinate changes to travel plans as needed and track cancellation policies.

• Prepare and submit expense reports for approval and reimbursement.

• Attend key meetings, take detailed notes, and oversee follow-ups to ensure project continuity.

• Perform day-to-day tasks as needed, such as booking conference rooms, handling lunch arrangements, and ensuring timely attendance at meetings.

• Research and book restaurants/events for executive and family and manage other aspects of their personal social calendar.

• Handle specific personal tasks such as property management, including liaising with realtors and managing financial aspects.

• Manage medical insurance and commuter benefit reimbursements.

• Manage vendor relationships and payments, and plan recreational activities.

Required qualities and skills:

• Bachelor's degree

• At least 5 years of EA/PA experience

• Strong organizational and time management skills

• Friendly and calm under pressure

• Outstanding written communication skills, capable of articulating complex ideas clearly and interacting effectively with various stakeholders

• Strong work ethics with a professional attitude

• Excellent communication and interpersonal skills

• High attention to detail

• Flexibility to adapt to changing schedules and priorities

Pay range in New York

Exact compensation may vary based on skills, experience, and location.

Base salary- $90-125k

Work status and location

• Full time in New York