Executive Assistant

Paradigm Life Salt Lake City , UT 84081

Posted 4 weeks ago

Paradigm Life is a vibrant, fast paced company. We are a nationally recognized FinTech firm, specializing in insurance, financial services, and online financial education using cutting edge communication and software technologies.

We want to talk to you if you are a seasoned executive assistant with the skill set and passion to provide high-quality administrative, clerical, and organizational support to our top-level executives.

In this role, you will draw on your go-getter attitude, experience, and versatile skill set to ensure that our companys workflow runs smoothly. Your responsibilities include executive meeting coordination and support, organizing performance and financial reports, communication by proxy, event management, and basic project management. You function as the liaison between multiple teams, often driving key initiatives.

To be successful in this role, you must be proactive, open to new challenges, meet deadlines, communicate effectively, and a great team player.

Our ideal candidate has previous experience as an Executive Assistant and is familiar with office management technologies and can effectively work in person and remote.

If you have a calling to make a difference in people's lives, this is an exciting opportunity for you. Join and contribute to our innovative team and help us carry out the mission of Paradigm Life To come alongside Clients and implement a personalized wealth strategy that empowers them to live a fulfilling life now and ensure the future of their dreams.

Requirements

Duties & Responsibilities

  • Work with executive team to fulfill responsibilities both in person and remote
  • Model and promote exceptional leadership, communication and collaboration at all levels
  • Coordinate daily calendars of executive team
  • Plan appointments and events
  • Act as the point of contact between executives and employees/clients
  • Clarify, prioritize, and drive commitments as well as establish and maintain clear chains of accountability
  • Project management
  • Create and maintain regular reports
  • Make and manage travel arrangements
  • Manage phone calls and emails
  • Suggest more efficient ways to run the office and troubleshoot malfunctions
  • Review and recommend changes to Company policies

Requirements/Qualifications:

  • Proven work experience as a Senior Executive Assistant, Executive Administrative Assistant, Executive Assistant, or similar role
  • Excellent organizational skills with an ability to think proactively and prioritize work
  • Knowledge of office procedures and basic project management
  • Solid experience with office management systems
  • Microsoft Office Suite proficiency
  • Familiarity with online calendars and cloud systems
  • Strong communication skills (via phone, email, messaging and in-person)
  • Experience exercising discretion and confidentiality with sensitive company information
  • Tech savvy

Internet Requirements for Remote Work from Home Office:

  • Minimum internet speed of 20mbps download and 10mbps upload.
  • Work as close as possible to modem/router to ensure good signal strength, or the ability to move closer to the modem/router.

Benefits

  • Casual Dress Code
  • Exciting and fun team environment
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Paid Vacation & Holidays

Join the Paradigm Life team today!

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Executive Assistant

Paradigm Life