Executive Assistant

Ordaos Bio is seeking a highly organized and proactive Executive Assistant to support our CEO and the executive team. The ideal candidate will have a background in managing executive-level tasks, previous experience working for a startup founder/CEO through multiple funding stages, excellent communication skills, and the ability to handle sensitive information with discretion.

Key Responsibilities:

• Provide comprehensive administrative support to the CEO and other senior executives including managing schedules, coordinating meetings, and arranging travel itineraries.
• Prepare and edit correspondence, reports, and presentations. Ensure all documents are accurate and completed in a timely manner.
• Act as a liaison between the executive team and various stakeholders, including internal teams and external partners.
• Organize and prioritize incoming requests for meetings, calls, and other inquiries; identify and address issues proactively.
• Manage office operations including supplies, equipment maintenance, and vendor relationships.
• Conduct research and gather data to assist executives in making informed decisions.

Requirements

Required:

• Proven experience (minimum 5 years) as an executive assistant for a startup founder/CEO through multiple funding stages, preferably in the biotech or pharmaceutical industry.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• Exceptional organizational skills with the ability to prioritize tasks in a fast-paced environment.
• Strong verbal and written communication skills; ability to communicate effectively with all levels of the organization.
• Proven ability to effectively organize board meetings and other high-stakes internal and external touchpoints.
• Proven ability to exercise discretion and handle sensitive information confidentially.
• Experience in coordinating complex travel arrangements for executives.
• High level of initiative and resourcefulness; ability to resolve issues independently.
• Flexibility to adapt to shifting priorities and new tasks as they arise.

Preferred:

• Familiarity with biotech or pharmaceutical industry terminology and procedures is a plus.
• Knowledge of CRM systems and basic financial management skills are desirable.
• Familiarity with Github for issue/project management is desirable.

Benefits

• Stock option grants upon offer and milestones
• Competitive healthcare coverage through Blue Cross Blue Shield, dental and vision through Guardian Healthcare
• Fully-funded HSA
• 401k (traditional and Roth offered) with 100% match up to first 4% of pay
• 15 days paid vacation and 5 sick days per year, in addition to 12 company paid holidays or floating holidays
• 4 weeks of paid "Compassionate Leave" for unforeseen or events that cause trauma or burden

About Ordaos

Ordaōs is a human-enabled, machine-driven drug design company. Our flagship solution, mini-PRO™, is a bespoke class of mini-proteins that help pharma and biotechs around the world deliver safer and more effective life-saving treatments in a fraction of the time of traditional discovery methods. miniPRO proteins are created and evaluated in silico, and then rigorously tested in vitro, which enables us to reliably and repeatedly deliver de novo solutions that meet our client’s stringent requirements at scale, including novelty and probability of clinical success. At Ordaōs, we create novel therapies that reduce patient suffering, improve health, and extend life.

Ordaos is a smoke-free and drug-free work environment.

Ordaos is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person’s race, color, gender, age, religion, national origin, ancestry, disability, veteran status, genetic information, sexual orientation or any characteristic protected under applicable law. Ordaos will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.