Executive Assistant

Job Title Executive Assistant Applications Accepted From University Wide, AFSCME 3200 University Wide, Public: Open to the public Special Instructions to Applicants

This position is being posted Bargaining Unit Wide and Public simultaneously to expedite the posting process. However, AFSCME 3200 applicants will be considered first.

Please complete the online application and attach the following required documents when prompted:

• Resume
• A detailed cover letter describing your qualifications and the reasons why you are interested in the position for which you are applying.
• A list of at least three (3) professional references with current and complete contact details including an email address.

We seek candidates with a commitment to working effectively with students, faculty and staff from diverse backgrounds.

This position is eligible for the following benefits: medical, vision, dental, basic and supplemental life, winter break closure, paid holidays, educational benefits for you and eligible dependents, sick leave, vacation, and retirement. Posting Number 20166110S Job Description

SPECIFIC DEPARTMENTAL DUTIES:

• Works closely with the leadership team in the offices of Design and Construction, Facilities, Planning and Real Estate to prioritize commitments and manage impacts to their calendars. Provide direct support for office functions such as meeting coordination, calendar maintenance, travel arrangements, expense reporting, office correspondence, and other duties as assigned.

• Operate as an advisor to the leadership team. Provide professional advice and insight to the leadership team based on the individual's experience, skills and awareness of Division goals and intent.

• Assists the leadership team in developing correspondence and presentation materials for interactions with executive leadership and the Board of Trustees.

• Provide support to the leadership team in the identification and tracking of Key Performance Indicators (KPIs). This includes an understanding of critical metrics, an ability to independently develop reports and analyze data, and development of presentation materials on a monthly basis. Evaluates operational processes and makes recommendations for process improvements.

• Interact with key internal and external stakeholders to support efficient departmental operations and ensure quality customer service. Demonstrate diplomacy and tact when dealing with sensitive situations, confidential information, and stakeholders.

General Description:

Supports the general administrative functions of a wide variety of academic or administrative units including answering phones, greeting/referring/assisting visitors, customers, staff, or others, preparing documents and reports, compiling records, scheduling meetings, organizing and maintaining information, coordinating calendars, analyzing data including budgetary expenditures, and providing high level administrative assistance to executives.

General Job Responsibilities:

• Typically supervises or oversees the work of student employees and other Technical & Administrative Support staff.

• Typically reports to dean or vice president level. Represents executive and department to the public, employees, and students. Establishes priorities for inquiries; brings inquiries to resolution and/or delegates appropriately to ensure proper handling.

• Oversees planning unit administrative processes and coordinates internal and external communications.

• Coordinates multifaceted calendar of appointments including the determination of appropriate meeting length, location, and participants.

• Coordinates or completes special projects. Represents executive in meetings and/or committees. Acts in the absence of administrator to perform high level administrative duties.

• Researches and analyzes complex problems and provides recommendations for resolution.

• Develops and monitors protocol for handing and maintaining confidential materials.

• Prepares and monitors budget and other financial documents for a planning unit. Maintains accountability for budget expenditures.

Minimum Qualifications

Knowledge of technical and practical administrative concepts, processes, and methods typically obtained by a high school degree or GED or equivalent and a minimum of 5 years administrative support experience. An equivalent combination of education, training, and experience is acceptable.

Specific knowledge, certifications, and licensure will apply at the position level.

Preferred Qualifications

Associate's Degree, or vocational or technical school degree

Department Architecture, Design and Construction Pay Rate

The starting salary range is $19.38 per hour up to $24.70 per hour, dependent on education and prior experience. Incumbent will enjoy our generous university benefits such as tuition for self and dependents, a comprehensive insurance package (including but not limited to health, prescription, vision, dental, and life insurance), an excellent retirement plan including company contributions, parental leave, adoption reimbursement, and more. OHIO is also proud to offer wellness programs, on-site wellness facilities, and a generous employee assistance program. Additional Information is available at: https://www.ohio.edu/hr/benefits/.

Job Open Date 04/22/2024 Posting Close Date

05/05/2024

Job Category Classified AFSCME 3200 Bargaining Unit appointment Months 12 month Planning Unit Vice President for Finance & Administration Work Schedule

Standard office hours are Monday-Friday, 8:00-5:00; however, candidates must be willing to work evenings and/or weekends if necessary. Flex-space and flex-time options may be available to promote a healthy balance of life and work.

Campus Athens Expected hours worked per week 40 hours per week Expected duration of assignment Indefinite Applicants may contact this person if they have questions about this position. Jonathon Cozad, Associate Vice President of Design and Construction Diversity Statement

Ohio University is committed to creating a respectful and inclusive educational and workplace environment. Ohio University is an equal access/equal opportunity and affirmative action employer with a strong commitment to building and maintaining a diverse workforce. Women, persons of color, persons with disabilities, and veterans are encouraged to apply.

Job Information

Employment Type full-time regular Job Family/Subfamily Administrative Services-Generalist Career Track & Level TAS 4 Pay Grade AF3200 |15|

Clery Act Annual Safety and Fire Report

Clery Act Statistics

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