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Executive Assistant

Expired Job

Officeteam Omaha , NE 68124

Posted 3 months ago

Our state of the art client in Omaha is seeking an ambitious receptionist! This opportunity is temporary to permanent for the right fit!

This is a prestigious company that provides career-building opportunities ! This receptionist will be the face of the company. The main duties will include general office support, processing invoices, answer phones, greet clients and customers. Other duties assigned will be helping with modifying graphics for marketing material, working on excel, creating letters, and dispersing incoming/outgoing mail.

This receptionist will be working with upper management as well as vendors so professionalism is a must! The hours would be Monday through Friday 8am- 5pm. Grow with this company and play a vital role in their success! Do not wait, apply today at

5+ years administrative assistant experience. Experience providing executive level assistance is preferred where you made travel arrangements, filed expense reports, etc. Excellent written and verbal communication skills. Advanced Microsoft Word knowledge. Advanced Microsoft Outlook knowledge. Intermediate Microsoft Excel knowledge.

Employment Type: Temporary-to-full-time

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VIEW JOBS 12/12/2018 12:00:00 AM 2019-03-12T00:00 The Executive Assistant will support the Executive Vice President with administrative and clerical needs. These will include scheduling, travel arrangements, planning and execution of events, preparation of correspondence, reports and other documents. Also assists with the community service activities of the Executive Vice President. This position works closely with all managers and executives of BH Media Group and its affiliates, as well as administrative assistants in the company. ESSENTIAL JOB FUNCTIONS 1. Prepares correspondence with proper form, grammar, sentence structure and punctuation. 2. Must perform job with complete discretion and confidentiality. 3. Maintains scheduling calendar and keeps up-to-date contact list for Executive Vice President. 4. Plans special events (i.e. dinners, seminars, etc.) as directed by the Executive Vice President 5. Maintains filing system for Executive Vice President, including general filing, project files and other recordkeeping. 6. Makes travel arrangements as directed and submits expenditure reports in a timely manner. 7. Obtains pricing and procures offices supplies and equipment, as directed. 8. Answers telephones and greets guests in the executive offices with a businesslike and friendly disposition. 9. Maintains a professional appearance at all times while working. 10. Distributes mail and other materials, as required. 11. Must communicate clearly and effectively, both on the telephone and in person. 12. Must be able to respond to emergencies at all hours. 13. Must possess a high energy level and ability to work varied schedules and endure potentially high-stress situations. NECESSARY KNOWLEDGE, SKILLS, AND ABILITIES: 1. Ability to organize and coordinate management information. 2. Strong oral and written communication skills. 3. Computer literate with knowledge of Microsoft Office: Windows, Word, Excel, Outlook, Powerpoint, SBS, DayForce and the ability to adapt and learn new applications. 4. Positive liaison with customers, staff and other departments/divisions. 5. Diplomatic and resourceful in resolving customer or other problems. 6. Self-starter and the ability to get things done through others. 7. Analytical aptitude, loyal and trusted to handle confidential information. 8. Must be able to type at least 50 WPM and possess the necessary dexterity for these functions. 9. Must possess a good command of the English language, including sentence structure, use of grammar, as well as written and oral communications. 10. Must possess good organizational, prioritizing, decision-making and problem-solving skills. EDUCATION AND EXPERIENCE: High School Diploma and a minimum of 3 years advanced administrative support experience preferred. Other details * Pay Type Hourly * Omaha World-Herald 1314 Douglas St, Omaha, Nebraska, United States of America BH Media Omaha NE

Executive Assistant

Expired Job