Executive Assistant / Office Coordinator

Atos Austin , TX 78719

Posted 5 months ago

Atos is a global leader in digital transformation with 120000 employees in 73 countries and annual revenue of 13 billion euros. European n 1 and key player worldwide in Cloud, Cybersecurity and High-performance Computing, Atos is the Worldwide Information Technology Partner for the Olympic Games and serves clients across all business sectors. For more information go to atos.net .

Position Title:

Executive Assistant / Office Coordinator

Location: Austin, Texas

Job Description:

Currently seeking an Executive Assistant and Office Coordinator to support our Account Executive and team in Austin, Texas. This indivudal will coordinate all the logistics and details for onsite events. Coordinate the Account Executive's schedule as well as work with cleint leadership to coordinate meetings and events. The indvidual will support a number of small on-site projects and coordinate the needed resources as need be.

Core Responsibilities:

  • Staff On-Boarding/Off-Boarding

  • Manage Background Check and Clearance Processes

  • Manage Facility Logistics

  • Work with team to ensure necessary scheduling is managed

  • Account Scheduler of Conference Rooms, Facilities and Staff

  • Ensure orders/supplies needed for Account

  • Coordinate Document Governance with Customer

  • Work with incoming vendors, accept deliveries and communicate out to recipients for pick-up

  • Retrieves and files forms and records as needed to maintain file system and retrieves records, studies and documents

  • Indexes documents to appropriate document type within imaging system

  • Performs quantity and quality checks on scanned information as part of quality index function

  • Handles incoming calls and emails

  • Storage runs, purges and organization of Central Record Storage, potentially requiring use of personal vehicle

  • May serve as an information resource by responding to requests for general information received via phone, fax or in person

  • Ability to apply Commission requirements, regulations, state/government staff rules and regulations, and department procedures and identify deficiencies that could jeopardize legal and/or financial status.

  • May perform other duties as necessary to meet company and department objectives

Minimum Qualifications:

  • Associate degree plus related work experaince or Bachelors degree.

  • Demonstarted process orientation

  • Experiance coordinating scheudled and events

  • Strong communication skills

  • Experaince problem solving with limited guidance and instruction,

Your Application

If you wish to apply for this position, please click below to complete our online application form and attach your CV in either Word, rtf or text format.

Atos does not discriminate on the basis of race, religion, colour, sex, age, disability or sexual orientation. All recruitment decisions are based solely on qualifications, skills, knowledge and experience and relevant business requirements.

We are committed to making reasonable adjustments to the applications process for people with disabilities.

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Assistant Front Office Manager

Fairmont Hotels & Resorts

Posted 1 week ago

VIEW JOBS 10/11/2019 12:00:00 AM 2020-01-09T00:00 Assistant Front Office Manager Providing engaging, sincere, personalized service is one of the ways our Front Office Colleagues are turning moments into memories for our guests at Fairmont Hotels & Resorts. Showcase your interpersonal strengths as Assistant Front Office Manager, where you will lead, train and recognize your team in support of exceptional guest service! Hotel Overview: Fairmont Austin will offer 1,048 guestrooms and suites, along with 140,000 square feet of meeting and event space. This is your opportunity to be part of the most anticipated hotel opening in one of the fastest growing markets in the US. Summary of Responsibilities: Reporting to the Front Office Manager, responsibilities and essential job functions include but are not limited to the following: * Assist the Front Office Manager in all aspects of the department and ensure service standards are followed * Provides managerial support for Reception, Royal Service, Fairmont Gold and Guest Services in the daily operational duties for these areas * Consistently offer professional, friendly and engaging service * Ensure proper staffing and scheduling of all Front Office colleagues in accordance to productivity guidelines * Communicate through pre-shift logs, emails and departmental meetings all pertinent information for the respective shift and areas of operation * Train supervisors and fulfill training role in the absence of the trainer * Assist guests regarding hotel facilities in an informative and helpful way * Follow department policies, procedures and service standards * Follow all safety policies * Other duties as assigned Qualifications: * Passion for guest service * Excellent written and verbal communication, interpersonal and leadership skills * Highly organized, results-oriented with the ability to be flexible and work well under pressure * Degree or Diploma in Hospitality Management is an asset * Fluency in English * Minimum of 1 year previous proven supervisory experience * Must have the ability to handle a multitude of tasks and Guest requests * Knowledge of Micros-Fidelio Property Management System an asset * Should possess or seek certification in basic first aid * Strong guest service orientation and training skills background required * Ability to work independently and prioritize responsibilities * Experience with a Hotel loyalty program an asset * Computer proficiency in a Windows environment (Word, Excel, PowerPoint) Visa Requirements: Candidates must be legally entitled to the work in the United States. APPLY TODAY: Whether you're launching your career or seeking meaningful employment, we invite you to visit http://www.fairmontcareers.com/ to learn more about Fairmont Hotels & Resorts—and the extraordinary opportunities that exist! ABOUT FAIRMONT HOTELS & RESORTS At Fairmont Hotels & Resorts we offer our guests the finest hospitality experience in each of our destinations. And we know that, to offer our guests the best, we first need to offer our employees the best. That's why you'll find exceptional work opportunities—throughout North America and the Caribbean, Europe and Africa, the Middle East and Asia Pacific—as well as industry-leading training, career development, recognition and rewards. Fairmont Hotels & Resorts is a celebrated collection of hotels that includes landmark locations like London's The Savoy, New York's The Plaza, and Shanghai's Fairmont Peace Hotel. Our teams are guided by values of Respect, Integrity, Teamwork and Empowerment; we employ the highest ethical and quality standards, treating all colleagues with fairness and dignity. A community and environmental leader, Fairmont is also regarded for its responsible tourism practices and award-winning Green Partnership program. An exciting future awaits! Fairmont Hotels & Resorts Austin TX

Executive Assistant / Office Coordinator