Executive Assistant Of The Senior Associate Dean For Student Success

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Job Posting Title:

Executive Assistant of the Senior Associate Dean for Student Success

Position Type:

Professional / Unclassified

Department:

LSUAM VetMed

• Academic and Student Affairs (Bonnie Brugmann Boudreaux (00010583))

Work Location:

Veterinary Medicine Building

Pay Grade:

Professional

Job Description:

This position is responsible for advancing the mission of the School of Veterinary Medicine through effective administrative support and communication. The Executive Assistant performs a wide variety of technical and/or confidential administrative duties for the Senior Associate Dean.

Job Responsibilities:

75% - Provide Executive level administrative and managerial duties supporting the Senior Associate Dean's and Academic (faculty) operations; organizes and maintains the calendar for the Senior Associate Dean via the University's electronic mail and communications software; preparing reports, documents, and other correspondence; developing and editing documents; establishes priorities and schedules appointments, engagements, conferences and meetings; coordinates with individual participants schedules and, if necessary, arranges time changes convenient to all participants; arranges meeting facilities, food and drink when requested, and special transportation and parking. Conducts business operations, streamline, digitize and increase the virtual experience.

Drafts correspondence and responses to inquiries of the Vet Med. Schedules interviews of candidates/guests to Vet Med when directed including arranging travel, hotel accommodations and compiling itineraries. Follows-up on implementation of these itineraries within and outside the Vet Med.

Disseminates correspondence and directives of the Senior Associate Dean relative to administrative matters. Works to develop process improvement to facilitate communication across all stakeholders.

15% - Manages the day-to-day operations of the Senior Associate Dean's office including but not limited to sensitively and confidentially documenting/responding to inquiries through e-mail, phone, and walk-ins; Provides documents to Senior Associate Dean for signature and scanning documents. Scheduling group meetings for office personnel.

Assists year coordinators on an as needed basis. Develop best practices protocols and workflow processes to support collaboration and communications from all stakeholders to the Office of Veterinary Education. Maintains positive working relationship between the office of the Senior Associate Dean, the LSU Vet Med departments/unit heads, LSU Vet Med business office, and LSU administrators inside and outside LSU Vet Med.

5% - Events: Supports the Educational Office in student and faculty teaching events. Works with the Dean's executive assistant on the Vet Med calendar.

5% - Other duties as assigned.

Minimum Qualifications:

Bachelor's degree

Special and Physical Qualifications:

Safety and Security Sensitive Job

• Safety and security-sensitive positions are defined as those positions where any form of substance abuse may affect University activities through unsafe work behavior/performance or error in judgment; or where substance abuse could jeopardize the safety and well-being of employees, other personnel, or the general public, or cause significant damage to University property. This includes positions requiring firearms, access to controlled substances,

handling hazardous material, operating heavy equipment or machinery, etc. These positions are subject to drug screens per PS-67/FASOP HR-04.

Essential Personnel

• This position may be required to report to campus in times of emergency and/or closure per PS-18.

Minor Contact

• This position and/or position's responsibilities require work directly with minors. Finger printing and National Sex Offender Registry check required per FASOP HR-04.

FERPA

• As with all LSU employees, due to this position title and/or responsibilities, this position has an obligation to assist students in the acquisition of necessary services. Should a student appear in need of or seek assistance with issues of an emotional, behavioral, or mental health related matter they should be referred to the proper service within the Student Health Center.
  
  In situations where the student creates an impression that they are a danger to themselves or others, the advisor should immediately contact the Care Team, the Dean of Students or the appropriate law enforcement agency. The employee outside of those rights contained within FERPA should create no impression of client or patient confidentiality.

Physical Requirements

• Required to be capable of lifting 50+ pounds, standing, sitting, walking, bending, reaching above the shoulder, reaching below the shoulder, vision near sight, vision far sight, climbing, crawling, twisting, pushing/pulling, grasping, and squatting.

Additional Job Description:

Special Instructions:

Please provide your cover letter, resume, and three professional references including name, title, phone number and e-mail address. A copy of your transcript(s) may be attached to your application (if available). However, original transcripts are required prior to hire. Please attach ALL required documents under the "Resume/CV" section of your application.

LSU is committed to creating an inclusive space where our employees feel valued for their skills and uniqueness. If a candidate does not meet the minimum qualifications as listed, but have significant experience within the major job responsibilities, we welcome their application.

Posting Date:

May 24, 2024

Closing Date (Open Until Filled if No Date Specified):

Additional Position Information:

Background Check

• An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits

• LSU offers outstanding benefits to eligible employees and their dependents including health, life, dental, and vision insurance; flexible spending accounts; retirement options; various leave options; paid holidays; wellness benefits; tuition exemption for qualified positions; training and development opportunities; employee discounts; and more!

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University's partner, next

Source Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance. Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Essential Position (Y/N):

Y

LSU is an Equal Opportunity Employer and SAME Agency:

LSU is designated as a State As a Model Employer (SAME) agency and provides assistance to persons needing accommodations or with the accessibility of materials. For those seeking such accommodations or assistance related to this search, we encourage you to contact the Office of Human Resource Management (hr@lsu.edu).

HCM Contact Information:

For questions or concerns related to updating your application with attachments (e.g., resumes, RS:17 documents), date of birth, or reactivating applications, please contact the LSU Human Resources Management Office at 225-578-8200 or email HR@lsu.edu. For questions or concerns regarding the status of your application or salary ranges, please contact the department using the information provided in the Special Instructions section of this job posting.