Executive Assistant

Work Location: 30-30 Thomson Ave, LIC, NY 11101

Hours: 35 Hours

The NYC Department of Design and Construction, Division of Infrastructure seeks an Executive Assistant to the Deputy Commissioner. The selected candidate will be responsible for performing executive administrative work including answering telephones; scheduling meetings and appointments; monitoring meetings via Microsoft Teams and writing meeting minutes; drafting, editing, and proofreading correspondence; reviewing and assigning incoming mail to appropriate executive staff; utilizing C-Track (the agency's in-house correspondence tracking system) to track and submit responds to Commissioner's correspondence when necessary; and creating, maintaining, and tracking executive reports.

The Executive Assistant will also provide administrative support to the Executive's Senior Program Coordinator in the following functions: assist in preparing responds to project-related requests from the Commissioner's Office, Legal Department, Public Affairs and City Hall; prepare responses to external correspondence regarding project-specific inquiries including City agencies, elected officials, and City Hall for the Deputy Commissioner's signature, and preparation of PowerPoint presentations. In addition, the candidate will oversee the Division's administrative workforce and assign work to Office Managers, Administrative Assistants, and other clerical staff on the Deputy Commissioners behalf and as necessary; serve as Office Supplies Liaison for the Executive unit; and create and maintain the Deputy Commissioner's electronic files.

Authorization to work in the United States is required for this position. NYC Department of Design and Construction does not provide sponsorship for international employees. Applicants are responsible for ensuring that they meet all qualifying requirements for this position, at the time of application.

All applicants, including City Employees:

Please go to NYC Government Jobs | Explore Careers | City of New York, go to Search for Open Jobs, and type in the Job ID # listed above. Submit job application as prompted. Do not apply via Employee Self-Service (ESS), e-mail, mail, or fax your resume to DDC directly.

Minimum Qualifications

1.A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or

2.High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or

3.Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Preferred Skills

Candidates should have confidentiality, discretion, excellent organizational, verbal, and written communication skills have excellent customer service and interpersonal skills experience working in a fast-paced environment proficiency in Microsoft Office and with the ability to multi-task and work with staff at all levels in the agency.

Public Service Loan Forgiveness

As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education's website at https://studentaid.gov/pslf/

Residency Requirement

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.