Executive Assistant

Position Overview

Navistar has a great opportunity for an Executive Assistant to supports multiple Vice Presidents within the Commercial organization, reporting to the Vice President of Leasing and National Accounts.

The individual will be responsible for performing a wide array of administrative functions requiring confidentiality, initiative and sound decision making along with a high level of professionalism.

The successful candidate is someone who can address problems independently and apply both strategic and execution-oriented thinking while anticipating executive needs in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful, and efficient.

This position will be based at our corporate headquarters in Lisle, Illinois.

Responsibilities

• Structures, organizes, and expedites the activities and workflow of the supported executives.

• Prioritize schedules, develops, and initiates a system of follow-up for projects, meetings, and issues to assure the efficient and effective management of the supported executives.

• Maintain and manage executive calendar and some email inboxes

• Schedule meetings and resolve conflicts

• Coordinate travel arrangements

• Organize and may attend executive staff meetings, take meeting minutes, and distribute action items to attendees

• Plan and support organizational events and logistics

• Assist with arrangements for visitors to our Lisle headquarters

• Coordinate IT issue resolution

• Complete and manage expense reports and submit them in a timely manner with complete accuracy

• Quickly identify critical issues and navigate priorities based on last minute changes

• Assist and coordinate special projects

• Manage multiple priorities simultaneously with attention to detail and accuracy, and reprioritize as needed

• Manage third party requisitions

• Works with the VP's direct reports to gather any information needed by the executive and compiles information for review

• Support the direct reports to VP as needed

Minimum Requirements

• Associate's degree and at least 3 years of executive administrative experience

OR

• At least 5 years of executive administrative experience

Additional Requirements

• Qualified candidates, excluding current Navistar employees, must be legally authorized on an unrestricted basis (US Citizen, Legal Permanent Resident, Refugee or Asylee) to be employed in the United States. Navistar does not anticipate providing employment related work sponsorship for this position (e.g., H-1B status)

Desired Skills

• Excellent communication, interpersonal and presentation skills

• Commitment to excellence and quality

• Experience working with senior executives is required

• Ability to communicate and coordinate across multiple levels of the organization

• Experience working for a global organization

• Proven ability in handling multiple deliverables

• Structured approach to problem solving

• Excellent analytical skills and a high degree of business acumen

• Works well under pressure in a fast-paced environment

• Ability to exercise good judgment

• Ability to maintain a high level of confidentiality and discretion

• Advanced skills in Microsoft Office - Outlook, Word, PowerPoint, Excel, SharePoint, Teams

Company Overview

Navistar, Inc. ("Navistar") is a purpose-driven company, reimagining how to deliver what matters to create more cohesive relationships, build higher-performing teams and find solutions where others don't.

Based in Lisle, Illinois, Navistar or its subsidiaries and affiliates produce International brand commercial trucks and engines, IC Bus brand school and commercial buses, all-makes OnCommand Connection advanced connectivity services, and Fleetrite, ReNEWeD and Diamond Advantage brand aftermarket parts.

With a history of innovation dating back to 1831, Navistar has more than 14,500 employees worldwide and is part of TRATON SE, a global champion of the truck and transport services industry. Additional information is available at www.Navistar.com.

Accelerating the Impact of Sustainable Mobility

Visit us at www.Navistar.com to discover more about our organization

Navistar is an Equal Opportunity Employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.

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