Modine Manufacturing Company Racine , WI 53403
Posted 4 weeks ago
At Modine, we are engineering a cleaner, healthier world. Building on more than 100 years of excellence in thermal management, we provide trusted systems and solutions that improve air quality and conserve natural resources. More than 13,000 employees are at work in every corner of the globe, delivering the solutions our customers need, where they need them. Our Climate Solutions and Performance Technologies segments support our purpose by improving air quality, reducing energy and water consumption, lowering harmful emissions and enabling cleaner running vehicles and environmentally-friendly refrigerants. Modine is a global company headquartered in Racine, Wisconsin (USA), with operations in North America, South America, Europe and Asia. For more information about Modine, visit www.modine.com.
Position Description
The Executive Assistant will provide high-level administrative support to the VP/GMs of two of our largest businesses within Modine, Air-Cooled Applications (ACA) and Liquid Cooled Applications (LCA). The Executive Assistant provides executive support in a one-on-one working relationship. The Executive Assistant also serves as a liaison to senior management teams and organizes and coordinates various special projects. The Executive Assistant must be creative and enjoy working independently within a fast-paced, entrepreneurial environment.
Key Responsibilities
Provides non-routine project-based and administrative support to VP/GMs, handling high volume of competing requests (via multiple clients) that require professional discernment on appropriate urgency/prioritization to complete
Complete a broad variety of administrative tasks that facilitate the leader's ability to effectively lead the organization, including assisting with special projects; designing and producing complex documents, reports, and presentations; collecting and preparing information for meetings with staff and outside parties; and composing and preparing correspondence materials
Coordinate all logistics for meetings and events: schedule meetings; Support development of presentation materials and documents and support additional leaders as needed
Coordinate various executive meeting agendas, minutes and follow-up activity
Manage, coordinate, and arrange international and domestic travel and travel-related activities, including hotel booking, transportation, and meal coordination
Organize and distribute mail
Coordinate various on and off-site leadership special meetings and events
Manage scheduling for leaders, including agendas, mail, email, and calls
Perform administrative and office support for the leadership team, such as word processing, spreadsheet creation, presentation preparation, and maintenance of filing systems.
Maintain poise, professionalism and strict confidentiality with all materials, and exercise
Appropriate discretion when interfacing with the employee population and external stakeholders
Required Education & Qualifications
Two-year Associate's degree preferred
Advanced Certificate for the Executive Assistant preferred
Certified Administrative Professional preferred
5+ years of previous administrative/secretarial experience supporting senior executives
Exceptional organizational skills and impeccable attention to detail.
High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, shareholders and community leaders
Ability to complete a high volume of tasks and projects with little or no guidance
Able to maintain a high level of integrity and discretion in handling extremely sensitive and confidential information
Advanced level proficiency of software applications including Word, Excel, PowerPoint, Outlook, Access, Adobe and other generally used applications. Includes proficiency in spelling, grammar, punctuation, editing and proofreading
Application of excellent written and verbal communication skills, both within the company and with external stakeholders
Demonstrate exceptional initiative and organizational skills in order to prioritize and manage multiple tasks effectively
Ability to work with minimal supervision, establishing appropriate priorities and deadlines
Strong time-management skills and the ability to organize and coordinate multiple projects at once
Ability to managing conflicting priorities with poise and tact
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Modine is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other characteristic protected by law. Modine provides a competitive benefit package, which could include paid vacation, short term disability, 401(k), health, dental, vision, life insurance, flex spending benefits, tuition reimbursement, Health Savings Account and much more. Human Resources will provide more detail upon your hiring.
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