Executive Assistant

Modern Technology Solutions, Inc. Huntsville , AL 35801

Posted 1 week ago

Overview

Modern Technology Solutions, Inc. (MTSI), is seeking an Executive Assistant in Huntsville. At MTSI, our more than 900 co-owners recognize the high demand for specialized professionals within our industry and that you have many options to choose. As an employee owned company were culture matters, we believe that by investing in our people we are investing in our company's future!

MTSI's core capabilities run deep across a multitude of areas to include Systems Engineering & Technical Assistance, Integration, Modeling & Simulation, Test & Evaluation, Acquisitions & Program Support, and Mission Assurance services. Our expertise includes ballistic missile defense, air defense, air vehicle survivability, unmanned aircraft, flight test operations, intelligence support, cyber security, space and homeland defense.

Join MTSI this year in celebrating our 25th consecutive year in business and consecutive growth. Our first core value is that employees come first. We challenge our co-workers to provide the highest level of support and service, and reward them with some of the best benefits in our industry. All new co-workers start with 20 days PTO plus 10 federal holidays, 6% 401k company match with immediate vesting, semi-annual bonuses, and eligibility to participate in our Employee Stock Ownership Plan (ESOP). We offer other employee focused benefits, including up to $10k in tuition reimbursement and an optional zero dollar deductible BCBS health insurance plan.

For additional company information, please visit: www.mtsi-va.com

Responsibilities

.

Currently conducting a search for Executive Assistant to the Executive Vice President of the Army and Missile Division (AMD) of a mid-sized ($200M annual revenue), 100% Employee Owned company providing high quality services and solutions to the aerospace, defense, and intelligence markets.

The Executive Assistant supporting EVP is responsible for assisting on a diverse set of matters and projects. This is a fast-paced position with responsibility for a variety of tasks that require someone with high agility, attention to detail, professionalism and comfort in a rapidly changing environment.

Key Responsibilities:

  • Coordinate all aspects of the Senior Executives' schedules, including setting up large and small meetings, reserving meeting venues and making travel arrangements

  • Anticipate potential schedule conflicts and proactively deal with them before they become issues

  • Manage MTSI Huntsville Office operations, office allocations, office moves, and facility maintenance and expansion

  • Produce PowerPoint presentations, Word documents, and Excel spreadsheets.

  • Provide general project management assistance, including maintaining and updating action plans and timelines, scheduling meetings and interfacing with project groups as appropriate

  • Communications and coordination with internal staff at all levels

  • Receive and interact with incoming visitors

  • Draft external and internal communications for EVP review

  • Work collaboratively with EVP to provide ongoing support with the planning and execution of projects and assignments

  • Manage special projects delegated by the EVP

  • Provide administrative support the AMD Business Unit Directors as needed.

Qualifications

Education, Qualifications and Desired Behavioral Traits, Competencies, & Compatibility Profile

The ideal candidate must have significant experience in providing executive support services with demonstrated excellent attention to detail, strong written and oral communication skills, and an ability to anticipate the needs of others and close out actions in a timely manner.

  • Bachelor's degree

  • 5+ years of Executive Assistant experience required

  • Polished and professional demeanor and communication style, both oral and written, as this role is an extension of Executives

  • Ability to work in a fast-paced environment and adapt to frequent changes

  • Must be organized and possess strong time and project management skills

  • Self-motivated, proactive, and able to work on projects alone or in a group setting

  • Ability to handle confidential information with discretion and unquestionable integrity

  • Demonstrated ability to collaborate with other professionals in order to manage competing needs and schedules.

  • Must be highly proficient in spreadshe

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Executive Assistant

Modern Technology Solutions, Inc.