Executive Assistant-Medical Services (49424)

Health Solutions is a premier wellness center focused on whole person care. With over 400 employees in Southern Colorado, you would be joining a mighty team of support and administrative staff, clinicians, physicians, nurses, and others in our efforts to improve the health and wellbeing of our community.

We're hiring an Executive Administrative Assistant to the Vice President of Medical Services for Health Solutions to be located at 41 Montebello Road, Suite 208, Pueblo, CO.

What You'll Be Doing

As an Executive Administrative Assistant at Health Solutions you must have the ability to support and interact with a high-level management team and stakeholders. This position will provide administrative support and perform numerous duties, including scheduling, written correspondence, emailing, handling visitors, data collection and reporting, project management and oversight, as well as managing and coordinating events. Must have above average communication and organizational skills, excellent customer service skills, ability to think critically, anticipate the needs of the Vice President of Medical Services, and enjoy working with multiple teams. Exceptional level of reliability and dependability required.

Specifically, the Executive Administrative Assistant, under the supervision of the Vice President of Medical Services, will:

• Maintain strict confidentiality of sensitive and protected information;

• Establish a working relationship with internal staff;

• Receive executives, business associates, employees, and the general public both in person and on the telephone in a professional and courteous manner;

• Prepare, manage, and edit correspondence;

• Design and maintain files;

• Manage and maintain documents and reference materials and prepare materials for meetings;

• Manage and monitor schedules, appointments and travel arrangements;

• Arrange and coordinate meetings and events;

• Record, transcribe and distribute minutes of meetings;

• Monitor, screen, respond to and distribute incoming/outgoing communications;

• Coordinate and manage major projects based on assignments and see through to completion;

• Continually assess operating practices and collaborate for improvements where necessary;

• Manage and reconcile credit card expenditures;

• Assist with employee onboarding and training;

• Design and develop internal and external marketing and informational material;

• Prioritize and organize daily tasks and duties to ensure all deadlines are met and projects move forward as scheduled;

• Other duties and special projects as requested or assigned.

• Physical Requirements:

• Requires standing, sitting, and moving chairs and tables.

• Regularly lifts and carries items up to 20 pounds.

• Requires working under stress in a fast-paced environment.

• Frequent use of hands and fingers to operate computers and other training equipment

Qualifications

What We're Looking For-The Must-Haves

• Bachelor's degree or higher

• 2-4 years' experience providing administrative support

• Education/training in organizational management

• Exceptional customer service skills

• Proficiency with Office software (Word, Excel, Publisher, PowerPoint, Visio Professional, Microsoft Teams)

• Colorado driver's license, good driving record, and access to reliable transportation during work hours

What We'd Like to See in You-The Nice-to-Haves

• Experience in the healthcare field

Health Solutions expects all staff to:

• Adapt to change in the workplace and use change as an opportunity for innovation and creativity;

• Take ownership of problems, brainstorm problem resolutions, use sound judgment in selecting solutions to problems, and demonstrate consistent follow through;

• Possess the job knowledge and skills to perform the fundamental job functions, and assume greater responsibility over time regarding the scope of work;

• Inspire and model collaborative teamwork; and

• Demonstrate accommodation, politeness, helpfulness, trust building, appropriate boundaries, and flexibility.