Executive Assistant

Matrix Medical Network Scottsdale , AZ 85250

Posted 2 months ago

Overview

Executive Assistant

About Us:

Matrix has long been a leading provider of high-touch, specialized care, helping at risk entities and members improve their health and quality of care by providing comprehensive health assessments (CHAs). As we grow, we are expanding our team to support.

Why Work at Matrix?

  • The opportunity to work with one of the fastest growing companies in healthcare whose vision is to provide unparalleled quality and value to providers and members.

  • Our opportunities allow you to leverage your expertise and compassion, making a direct impact to the health and well-being of members.

  • Work-Life-Balance: You will never feel truly satisfied by work until you are satisfied by life.

  • Competitive Compensation: Be rewarded for your effort and passion while making a difference in the community.

About the Role:

Reporting to the Manager, Executive Administration. Our Executive Assistant provides high-level administrative support for the executive leadership team and his/her reports. In this role, you will have the ability to enhance the effectiveness of the senior executive team and business leaders by scheduling meetings, planning business trips, answering phone calls, managing information requests, preparing reports and presentations, and pro-actively anticipating the needs of the executive team and business leaders. The Executive Assistant will also handle sensitive and confidential information, which requires discretion and diplomacy.

What to expect:

We are rapidly expanding and successful organization. Each role within Corporate is essential to the work that we do. Every day is a new opportunity to make a difference in another person's life and to do our part in ensuring that each member receives the best possible care. We are a fast-paced, hard-working, and forward-thinking organization, and you will work with cross-functional teams to tackle unique challenges. There are opportunities to develop new skills and to expand your career in a diverse and collaborative atmosphere while making a difference in communities around the nation. If this sounds like you, come join us!

Responsibilities

  • Manages the schedules of the executive leadership team and his/her reports by planning and coordinating meetings, teleconferences, and travel arrangements Conserves time for executives and business leaders by handling phone calls, routing correspondence, drafting letters and documents, collecting and analyzing information, and creating professional presentations Assists in the coordination of Board of Directors meetings, materials, and communications as needed Coordinates the on-boarding processes to include submitting SysAid tickets and ensuring that equipment and other necessary items are provided to incoming new hires Coordinates the interview schedules and travel arrangements for potential candidates Greets guests, candidates, and co-workers in a welcoming and friendly manner, both in person and on the telephone Initiates oral and written responses to routine inquiries independently Manages expense reporting and reconciliation through the company's expense management system Oversees multiple projects through to completion within defined timelines Works independently under general direction with the ability to prioritize work and organize time in a fast-paced, team-oriented environment Maintains office supplies inventory by checking stock to determine inventory level and anticipating needed supplies Ensures operation of equipment by completing preventive maintenance requirements and submitting requests for repairs Must be able to handle interruptions and other unexpected events and make necessary adjustments in a poised and professional manner Maintains current knowledge of major department/business unit functions and policies Must possess strong interpersonal skills and effectively maintain collaborative and productive working relationships Periodically be able to work after hours on short notice Performs additional duties and responsibilities as assigned.

Qualifications

Educational Requirements:

Associates or Bachelor's degree preferred; High School education or GED equivalent required.

Certified Professional Secretary preferred.

Required Skills and Abilities:

  • Advanced knowledge of software applications including Microsoft Outlook, Word, PowerPoint, Access, Excel, Internet, Concur and other web-based applications.

  • Minimum of 5 years of administrative support experience supporting C- Level

  • Demonstrates effective written and verbal communication

  • Demonstrates ability to solve problems related to specific tasks with minimal

  • Demonstrates accuracy, attention to detail and ability to proof one's own work as well as the work of others

  • Demonstrates ability to handle multiple tasks, which may involve competing deadlines; including the ability to assess and prioritize work activities

Supervisory Responsibility: No supervisory responsibilities.

TRAVEL REQUIREMENTS: No travel required.

WORK CONDITIONS: General office environment. Currently working remote.

Matrix Medical Network is proud to be an Equal Opportunity Employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Scottsdale, AZ Primary Location: Scottsdale, AZ 85258 - Currently remote

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon
lc_ad

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Executive Assistant

Community Medical Services

Posted 3 months ago

VIEW JOBS 3/2/2021 12:00:00 AM 2021-05-31T00:00 Key Responsibilities * Provide administrative support to the Chief Executive Officer. * Anticipate CEO needs and take thoughtful action. * Work as a partner to the CEO to help manage company goals and priorities. * Manage CEO personal inbox, travel arrangements, and expense reports. * Draft written responses or replies by phone or e-mail when necessary. * Act as a liaison for the Leadership team and people leaders. * Liaise with Board members and their administrative staffs; set annual Board meetings provide. Planning, technical and administrative support to the Board * Assist with internal communications such as preparing and proofreading while managing the delivery of such announcements in a timely manner. * Occasionally attend meetings on behalf of the CEO. * Support Executive in managing department budget(s). * Commit to working together as one team, exceed service expectations by developing positive relationships and treat others with value and respect. * Exhibit an honest and committed effort to delivering as promised, never compromising quality. * Seek opportunities for personal and professional development. Attend all company required training and actively participate in development conversations with the executive team. Required Qualifications * 3-5 years' of Operations and Executive Assistant experience, supporting senior level leaders/executives. * Work independently in an effective and efficient manner. * 2+ years of project management experience; the ability to manage multiple projects simultaneously with minimal oversight. * The ability to use the internet and various web browser/live meeting software required; also, intermediate experience with all products MS Office 365 Suite. Software efficiency update research and implementation experience. * Implement structure, processes and efficiencies. * Strong ability to execute work with a diversity, equity, and inclusion lens. * Significant executive support experience, including supporting C-level executives. Hold executive accountable in meeting company goals. * Ability to recognize and understand organizational issues and minimize distractions for CEO. * Expert proficiency with Microsoft Office and desktop publishing software; ability to design and edit graphic presentations and materials. * Technical proficiency and problem-solving skills related to: IT infrastructure; IT support and troubleshooting; and cloud-based environments (web-based applications). * Strong verbal and written communication skills. * Exceptional organizational skills and impeccable attention to detail. * High degree of professionalism in dealing with diverse groups of people, including Board members, senior executives, staff, community leaders, donors, and funded partners. * Make appropriate, informed decisions regarding priorities and available time. Desired Qualifications * Bachelor's degree; MBA a plus but not required. * People savvy. Highly refined and professional verbal communication skills; also, experience writing and editing internal communications, including corporate and executive level. * Ability to develop strategic, executive level partnerships and collaborate with other business and functional areas. * Ability to handle confidential material in a professional manner. * Ability to take initiative and work independently with minimal supervision in a structured environment. * Strong research and analytical skills. * Strong organizational, multi-tasking, and prioritizing skills. * Strong attention to detail and accuracy skills. * Ability to execute in a fast paced, high demand, environment while balancing multiple priorities. * Ability to be flexible and adjust plans quickly to meet changing business needs. * Able to maintain a high level of integrity and discretion in handling confidential information. * Excellent judgment is essential. * Ability to complete a high volume of tasks and projects with little or no guidance. * Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround. Community Medical Services Scottsdale AZ

Executive Assistant

Matrix Medical Network