Executive Assistant

MassMedia Marketing, Advertising, PR is a women-owned, digital-first media and PR agency that although headquartered in Las Vegas services clients nationwide. For three decades, we have been at the forefront of media and PR agencies, attracting the best and brightest talent. We are passionate, high performers with diverse backgrounds and experiences who take pride in the work we do and a collaborative, energetic environment with space for everyone to be heard and grow. An award-winning agency for some of the southwest region’s most recognized consumer and hospitality brands, we offer a vibrant and fast-paced atmosphere rooted in diversity, inclusivity, and growth. We value ambitious self-starters who hold client service in the highest regard.

We are currently seeking an experienced, full-time Executive Assistant to join our growing team. Our ideal candidate is a highly organized professional who thrives in fast-paced environments, enjoys supporting leadership, and is passionate about fostering a positive team culture. This role will work directly with the agency partners and will play a vital role in the coordination of internal operations, events, and strategic meetings. The Executive Assistant is expected to manage multiple responsibilities efficiently, from handling expense reports and travel arrangements to overseeing cultural and community events on behalf of MassMedia. We are looking for someone who is not only comfortable managing administrative tasks but also adept at event planning, internal communications, and proactive problem-solving.

Your Responsibilities:

Partner Support:

• Provide comprehensive administrative support to agency partners, acting as a primary point of contact for internal and external stakeholders.
• Manage expense reports for partners, ensuring accuracy and timely submission.
• Coordinate travel arrangements for partners and agency staff, including booking flights, accommodations, and transportation.
• Order and retrieve lunches for partners and team members during key meetings.

Event Planning & Management:

• Oversee and execute all aspects of agency events, including cultural initiatives, team-building activities, and community engagement events.
• Coordinate logistics, manage budgets, and ensure successful event execution that aligns with the agency’s brand and goals.

Meeting Coordination:

• Schedule internal meetings across departments and for the Senior Management Team (SMT).
• Prepare agendas, track meeting goals, and distribute action items for SMT meetings.
• Follow up with team members on monthly deadlines related to client KPI trackers, scorecards, and other key deliverables.

Administrative Duties:

• Handle a variety of additional EA tasks as required by partners.
• Maintain calendars, prioritize conflicting needs, and ensure that the partners’ schedules are followed and respected.
• Serve as a "gatekeeper" and "gateway," ensuring effective communication between partners and internal/external contacts.
• Order and maintain office supplies as needed for executive team operations.

Requirements

• Proven experience as an Executive Assistant or in a similar administrative role, preferably within an advertising or marketing agency.
• Strong organizational skills with the ability to multitask and manage competing priorities under tight deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management tools.
• Strong judgment, discretion, and the ability to handle confidential information with integrity.
• Proactive mindset with a "can-do" attitude, capable of working independently and as part of a team.
• Event planning experience is a plus.

Benefits

We pride ourselves on a highly accountable, results driven culture that is balanced and healthy for our team. Our benefits are a testament to how we put our people and their well-being first.

• Hybrid, flexible environment with in-office/remote workdays
• Generous paid time off – up to 4 weeks off each year plus 11 paid holidays and your birthday off!
• Paid maternity leave
• 401(k) plan with 3% company matching program
• Medical, Dental and Vision insurance and additional financial protection options
• Agency outings, celebrations, family get togethers, volunteer/fundraising events and team building activities
• Annual team retreat in a beautiful destination to plan, recharge and reset for the upcoming year
• Annual team bonus incentives based on achieving individual and company goals
• Professional development, industry training opportunities and career advancement from within
• Mileage reimbursement

Interested and qualified candidates can submit a resume with salary requirements to hr@massmediacc.com. In your email, please tell us a little bit about yourself and why you are a great fit for our team.