Executive Assistant

March Of Dimes Arlington , VA 22201

Posted 3 months ago

  • Ensure smooth performance of the daily operations for senior executive.

  • Manage all calendar items including but not limited to: internal/external meeting requests, travel, speaking engagements, media opportunities, etc.

  • Take the initiative to troubleshoot calendar-related conflicts and coordinate with the Chief of Staff on solutions.

  • Develop and manage a system of review to prioritize incoming communications including invitations and meeting requests.

  • Ensure urgent and priority correspondence and matters are communicated in a timely and effective manner .

  • Assist in the management of communication to the National Board of Trustees, and the execution of quarterly Board meetings.

  • Develop, gather and create presentations for intenal/external presentations inclusive of managing and overseeing all edits, proofing and formatting.

  • Prepare and organize all briefing material and itineraries for all meetings.

Position Qualifications

Qualifications:
2 to 4 years of relevant experience required.

Bachelor's degree required.

Fully proficient in the full range of the Microsoft Office Suite and the Internet as a research tool. Advanced PowerPoint skills and intermediate/advanced Excel skills are required for this position.

Ability to produce excellent work product under firm time constraints; prioritize and manage multiple simultaneous assignments.

Strong communication and interpersonal skills; solid proofreading and grammatical skills. Ability to organize files and materials according to office needs. Ability to organize and/or arrange travel meetings, agendas, work flow in an efficient manner.

Ability to work quickly and accurately with a strong attention to detail. Exceptional organizational skills, and ability to anticipate what is needed in advance. Ability to work independently and make independent decisions.

  • Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.

  • Please view Equal Employment Opportunity Posters provided here.

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Executive Assistant

March Of Dimes