Executive Assistant, Logistics
Mfg & Sourcing
Ralph Lauren Corporation (NYSE:RL) is a global leader in the design, marketing and distribution of premium lifestyle products in five categories: apparel, accessories, home, fragrances, and hospitality. For more than 50 years, Ralph Lauren's reputation and distinctive image have been consistently developed across an expanding number of products, brands and international markets. The Company's brand names, which include Ralph Lauren, Ralph Lauren Collection, Ralph Lauren Purple Label, Polo Ralph Lauren, Double RL, Lauren Ralph Lauren, Polo Ralph Lauren Children, Chaps, and Club Monaco, among others, constitute one of the world's most widely recognized families of consumer brands.
This position provides critical, day-to-day administrative support for an executive including but not limited to calendar management, travel arrangements, office management, tracking & submission of expenses, creating & updating documents, supporting with presentations, and communicating with a host of internal colleagues & external partners. The position resides within a fast-paced environment where multi-tasking, juggling and managing a number of discrete tasks are critical to success.
Essential Duties & Responsibilities
Manage phone and messages according to each executive's preference.
Attend meetings to take notes as requested.Order supplies for copy room, supply closet, and kitchen, contact servicing for copy machines when needed, manage 19th floor conference room schedule and general upkeep, create work orders on Service Point when needed for IT or facilities issues affecting the floor/teamAssist executives team with weekly and daily reports, running analysis from micro strategy and ad hoc projects Prepare written materials as requested, i.e. memos, meeting agendas, PowerPointsFollow up with executives' teams/colleagues on outstanding information/ materials as requested.Ensure executives' Contacts, organizational charts and other key information are always updated.Coordinate all travel arrangements for team with careful oversight of internal Travel department; ensure travel plans are aligned with others on the same trip to the extent possible.Handle timely submission & tracking of expenses on each executive's Corporate credit card with Accounts Payable; this involves ensuring timely approval of expenses by executive's manager.Provide day-before view of the calendar in order to allow executives to be well prepared for the next day's requirements & deliverables; this daily view must have all meeting locations, contact numbers and any other relevant details. Ensure executives are timely for meetings.Handle Outlook calendar which involves frequent adjustments and updates throughout the day, scheduling & confirming of all internal & external meetings and conference calls.
Experience, Skills & Knowledge
Minimum of 3 years of experience
Previous role(s) in administrative or other support function in a fast-paced environment.Familiarity or interest in fashion, marketing, or digital industries.Exceptional organizational skills, follow through and attention to detail.Solid experience and comfort level with Outlook, Word, Excel, PowerPoint, and Keynote software.Strong written and verbal communication skills including professional phone manner.Mature, professional demeanor & comportment.Self-confidence balanced with respect in dealing with people at all levels.Confident and poised with good judgment and understanding of when to resolve something independently versus when to ask for guidance.Self-motivated and resourceful.Natural juggler and multi-tasker who is energized by a lot going on simultaneously.Good listener and note taker.Positive, solution-oriented.Sense of curiosity and desire to learn.Ability to apply guidance/direction from one task to another similar task.Natural tendency to connect the dots from one assignment or piece of information to the next.Anticipates needs and stays one step ahead.Friendly, collegial. #LI- KC1
Executive Assistant, Logistics