Executive Assistant

Logistics Management Institute Falls Church , VA 22040

Posted 5 months ago


We are seeking an Executive Assistant to support an on-going contract that provides analytical and technical support to the Rapid Reaction Technology Office within the Emerging Capability and Prototyping Office within the Assistant Secretary of Defense Research and Engineering USD(R&E).

As a not-for-profit company, we deliver the best value for the government dollar, as all revenues are directed to our mission of advancing government rather than to delivering shareholder value. We operate completely free of political and commercial bias, and we are entirely aligned with the goals of our clients. Our clients value our independence as well as our extensive domain knowledge in logistics, intelligence, homeland security, health care, and energy and environment markets. We believe government can make a difference, and we seek talented, hardworking people who share that conviction.


  • Provides full scope administrative assistance to office

  • Prepares correspondence for senior executives including official memos, personnel packages, and end of tour submissions

  • Manages calendars and implements proper protocol for senior executives

  • Track tasks to completion using Correspondence and Task Management System and internal office tickler

  • Manages SES travel in Defense Travel System (DTS)

  • Manages Top Secret and Special Compartmented Information (TS/SCI) and assists in implementing security SOP and internal control execution and classified material handling as the office security manager

  • Provides support to facilitate classified meetings including sending/receiving security clearance information

  • Assists with Joint World Wide Intelligence Communications Systems (JWICS) account management


  • A current TS/SCI clearance or TS/SCI eligibility is required for this position

  • Relevant work experience of at least 10 years

  • Proficiency with online administrative tracking programs, particularly the Correspondence and Task Management System (CATMS)) is required

  • High level of proficiency of the English language, both written and oral

  • Highly proficient with the Microsoft Office Suite of applications, especially Word, Excel and PowerPoint

  • Experience using an internal office "tickler" system and experience sending and receiving personnel security clearance information to support classified meetings

  • Proficiency in executive level protocols, knowledge of Office of the Secretary of Defense (OSD) correspondence procedures, and knowledge of the structure and missions of the OSD and the Components

  • Experience with security facility administration

  • Experience assisting with SCI facilities support and JWICS account is required

icon no score

See how you match
to the job

Find your dream job anywhere
with the LiveCareer app.
Mobile App Icon
Download the
LiveCareer app and find
your dream job anywhere
App Store Icon Google Play Icon

Boost your job search productivity with our
free Chrome Extension!

lc_apply_tool GET EXTENSION

Similar Jobs

Want to see jobs matched to your resume? Upload One Now! Remove
Executive Assistant

Integrity Management Consulting

Posted 6 days ago

VIEW JOBS 7/10/2019 12:00:00 AM 2019-10-08T00:00 Responsibilities are but not limited to: * Maintain the DAI/GFEBS schedule/calendar organization * Monitor all correspondence that arrives into the Directorate via appropriate action software; * Coordinate training for the Director, Chiefs of Operations, and all Directorate government personnel; * Set up/coordinate meeting schedules and This includes maintaining document electronic and paper archives, as well as index files and notebooks. Additionally, provide services necessary to establish and maintain electronic and hard-copy files of correspondence, policies, procedures and other administrative office documentation in accordance with DoD Directive 5015.2, "DoD Records Management Program." conference rooms for staff; * Monitor and refill office supplies via the DHA HIT Government Purchase Card process; * File, track correspondence, and review correspondence. * Prepare documents for meetings that Branch Chiefs attend or document to review/comment. * Coordinate and arrange both Video and Audio Teleconference support as needed to support staff meetings, business meetings and training activities; * Utilize office automation tools such as Microsoft Outlook e-mail and Schedule capability, Correspondence and Task Management System (CATMS) or current document tracking tool, and other DHA computer tools for executing office administration and staff support for tasks; * Prepare specific instructions, to the office occupants, on the actions to be taken in the event of an emergency. * Develop, coordinate and practice evacuation procedures, keeping relevant Government and Contractor personnel informed of any changes to evacuation procedures; * Report and track employee telework schedules; * Attend and provide support documents for meetings as required. Required: * BS degree and 2+ years of experience * Experience providing support to and interacting with senior government/DOD officials and external stakeholders * Foster partnering relationships to accomplish the mission and ability to work well with all personnel internal and external to organization * Experience using Correspondence and Task Management System (CATMS); DAI/GFEBS * US Citizenship * Eligibility For Secret Clearance Highly Desirable: * DHA experience * Ektropy experience * Experience with DoD Records Management Program and Government Purchase Card * Veteran-friendly Integrity is an Equal Opportunity Employer who is dedicated to hiring and retaining a diverse workforce. We will not discriminate against any applicant or employee for employment. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex/gender identity, sexual orientation, national origin, age, veteran status, disability, or any other protected class. "A proud V3-certified company" http://www.dvsV3.com Integrity Management Consulting Falls Church VA

Executive Assistant

Logistics Management Institute