Executive Assistant

Logistics Management Institute Falls Church , VA 22040

Posted 5 months ago

Overview

We are seeking an Executive Assistant to support an on-going contract that provides analytical and technical support to the Rapid Reaction Technology Office within the Emerging Capability and Prototyping Office within the Assistant Secretary of Defense Research and Engineering USD(R&E).

As a not-for-profit company, we deliver the best value for the government dollar, as all revenues are directed to our mission of advancing government rather than to delivering shareholder value. We operate completely free of political and commercial bias, and we are entirely aligned with the goals of our clients. Our clients value our independence as well as our extensive domain knowledge in logistics, intelligence, homeland security, health care, and energy and environment markets. We believe government can make a difference, and we seek talented, hardworking people who share that conviction.

Responsibilities

  • Provides full scope administrative assistance to office

  • Prepares correspondence for senior executives including official memos, personnel packages, and end of tour submissions

  • Manages calendars and implements proper protocol for senior executives

  • Track tasks to completion using Correspondence and Task Management System and internal office tickler

  • Manages SES travel in Defense Travel System (DTS)

  • Manages Top Secret and Special Compartmented Information (TS/SCI) and assists in implementing security SOP and internal control execution and classified material handling as the office security manager

  • Provides support to facilitate classified meetings including sending/receiving security clearance information

  • Assists with Joint World Wide Intelligence Communications Systems (JWICS) account management

Qualifications

  • A current TS/SCI clearance or TS/SCI eligibility is required for this position

  • Relevant work experience of at least 10 years

  • Proficiency with online administrative tracking programs, particularly the Correspondence and Task Management System (CATMS)) is required

  • High level of proficiency of the English language, both written and oral

  • Highly proficient with the Microsoft Office Suite of applications, especially Word, Excel and PowerPoint

  • Experience using an internal office "tickler" system and experience sending and receiving personnel security clearance information to support classified meetings

  • Proficiency in executive level protocols, knowledge of Office of the Secretary of Defense (OSD) correspondence procedures, and knowledge of the structure and missions of the OSD and the Components

  • Experience with security facility administration

  • Experience assisting with SCI facilities support and JWICS account is required

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Executive Assistant

Logistics Management Institute