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Executive Assistant (Legal Department)

Expired Job

Splunk San Francisco , CA 94102

Posted 4 months ago

Role

We are seeking a talented and motivated Executive Assistant to support Splunks General Counsel. You should expect to manage internal and external relationships, work with senior executives, external customers, and board members and possess superb communication skills. This is an ideal position for a talented, career EA who works well under pressure, is a self-starter, is passionate about delivering strategic value and wants to work in a dynamic, fast-moving, collaborative environment. This role reports directly to the General Counsel, is based in San Francisco, and will require visits to our San Jose office and periodic travel.

Personal Characteristics and Skills

This position requires initiative, high attention to detail and the ability to learn quickly with a demonstrated ability and willingness to continuously acquire new competencies. You are proactive and forward-thinking with the ability to analyze information and situations quickly and prepare for anticipated needs, changes and demands. You demonstrate enthusiasm and resourcefulness, and maintain a strong work ethic and a high degree of accountability. You enjoy multi-tasking and operating multi-functionally and are flexible and willing to work through day-to-day manual tasks and meet deadlines with little direction in an often highly ambiguous environment. You possess established organizational skills and impeccable recordkeeping and record retention skills. You communicate (written and oral) with all levels of the organization to effectively convey ideas. You maintain a keen appreciation for the sensitivity and confidentiality of the work and a sense of humor. You live the mantra work hard, have fun, make history!

Responsibilities

  • Calendar management - coordinate all meetings including but not limited to team meetings, offsite meetings, board and committee meetings and meetings with internal business partners across global time zones.

  • Own and manage the Legal rhythm of the business, including agenda management, notes, logistics, and follow-ups.

  • Conserve executives time by reading and routing email, drafting letters and documents, collecting and analyzing information, initiating meetings and greeting guests.

  • Manage expense reporting and purchasing.

  • Schedule complicated domestic and international travel.

  • Maintain organization charts and execute employee and contractor onboarding and offboarding logistics.

  • Organize, prioritize and coordinate multiple work activities with demonstrated ability to meet deadlines.

  • Handle physical mail distribution and coordination.

  • Manage the general legal e-mail inbox.

  • Arrange for the mailing of various documents as needed.

  • Create department updates on the intranet.

  • Organize team events including catered lunches and team outings.

  • Manage third-party subscriptions and resources, including renewals and memberships.

  • Act as a liaison for assigned executives relaying and exchanging information with others including: board members, senior leaders, business clients and other organizations or constituents.

  • Providing backup support for other executives.

  • Assist in other responsibilities as needed.

Requirements

  • Bachelors degree or equivalent

  • 5+ years work experience in the capacity of an Executive Assistant supporting and or reporting to an executive.

  • Deep experience performing administrative work that requires analysis, initiative, discretion, and independent judgment.

  • At least 3 full years of law firm or in-house experience supporting a global Legal organization highly desirable.

  • Experience working in-house at a technology SaaS company strongly preferred

  • Familiarity with PC and Mac O S

  • Strong word processing and PowerPoint skills with expertise in Microsoft Office Suite, DocuSign required

  • Tech savvy with experience with Scout, NetSuite, Nexonia, ServiceNow, Box and G Suite preferred

  • Ability to be flexible in response to changing priorities and needs.

  • Ability to actively manage projects in a fast-moving, high pressure environment.

  • Ability to quickly learn and follow organizational policies, practices, and operations.

  • Ability to work well across the organization with employees of all levels and in all departments.

  • Up to 20% travel may be required.

  • Notary Public strong preferred.

We value diversity at our company. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or any other applicable legally protected characteristics in the location in which the candidate is applying. For job positions in San Francisco, CA, and other locations where required, we will consider for employment qualified applicants with arrest and conviction records.

About Splunk

Splunk was founded to pursue a disruptive new vision: make machine data accessible, usable and valuable to everyone. Machine data is one of the fastest growing and most complex areas of big data generated by every component of IT infrastructures, applications, mobile phone location data, website clickstreams, social data, sensors, RFID and much more.

Splunk is focused specifically on the challenges and opportunity of taking massive amounts of machine data, and providing powerful insights from that data. IT insights. Security insights. Business insights. Its what we call Operational Intelligence.

Since shipping its software in 2006, Splunk now has over 13,000 customers in more than 110 countries around the world. These organizations are using Splunk to harness the power of their machine data to deepen business and customer understanding, mitigate cybersecurity risk, prevent fraud, improve service performance and reduce costs. Innovation is in our DNA from technology to the way we do business. Splunk is the platform for Operational Intelligence!

Splunk has more than 2,700 global employees, with headquarters in San Francisco, an office in San Jose, CA and regional headquarters in London and Hong Kong.

Weve built a phenomenal foundation for success with a proven leadership team, highly passionate employees and unique patented software. We invite you to help us continue our drive to define a new industry and become part of an innovative, and disruptive software company.

Benefits & Perks: Wow! This is really cool!

SF Only

Medical, full company paid Dental, Vision and Life Insurance, Flexible Spending and Dependent Care Accounts, Commuter Accounts, Employee Stock Purchase Plan (ESPP), 401(k), 3 weeks of PTO, sick leave, stocked micro kitchens in Splunk offices, catered lunches on Mondays, catered breakfast on Fridays, basketball hoops, ping pong, arcade games, BBQs, soccer, Fun Fridays .

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Non SF

Medical, full company paid Dental, Vision and Life Insurance, Flexible Spending and Dependent Care Accounts, Commuter Accounts, Employee Stock Purchase Plan (ESPP), 401(k), 3 weeks of PTO and sick leave. Our work environments vary by location however we believe in hosting amenities and fun activities to fuel our energy. You may find fully stocked micro kitchens, catered lunches on Mondays and breakfast on Fridays, basketball hoops, ping pong, arcade games, BBQs, soccer and Fun Fridays .

This isnt a job its a life changer are you ready?

Individuals seeking employment at Splunk are considered without regards to race, religion, color, national origin, ancestry, sex, gender, gender identity, gender expression, sexual orientation, marital status, age, physical or mental disability or medical condition (except where physical fitness is a valid occupational qualification), genetic information, veteran status, or any other consideration made unlawful by federal, state or local laws. Click here to review the US Department of Labors EEO is The Law notice. Please click here to review Splunks Affirmative Action Policy Statement.

Splunk does not discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Please click here to review Splunks Pay Transparency Nondiscrimination Provision.

Splunk is also committed to providing access to all individuals who are seeking information from our website. Any individual using assistive technology (such as a screen reader, Braille reader, etc.) who experiences difficulty accessing information on any part of Splunks website should send comments to . Please include the nature of the accessibility problem and your e-mail or contact address. If the accessibility problem involves a particular page, the message should include the URL of that page.

Splunk doesn't accept unsolicited agency resumes and won't pay fees to any third-party agency or firm that doesn't have a signed agreement with Splunk.

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Executive Assistant (Legal Department)

Expired Job

Splunk