Executive Assistant

As the leading global type 1 diabetes (T1D) research and advocacy organization, Breakthrough T1D helps make everyday life with T1D better while driving toward cures. We invest in the most promising research to turn ideas into life-changing therapies and devices. We work with government, regulatory officials, and insurance companies to address issues that impact the T1D community -- breaking through barriers that limit access to care worldwide. We provide resources and guidance that makes it easier to live and thrive with T1D. This is more than a moment -- we're empowering a movement for the T1D community. Share your support and help educate and empower individuals facing type 1 diabetes.

Our mission is to improve lives today and tomorrow by accelerating life changing breakthroughs to treat, prevent and ultimately, cure T1D and its complications. Always, we are guided by a single purpose: As we drive towards curing type 1 diabetes, we help make everyday life better for the people who face it.

The Executive Assistant is a member of the Research team and will play a critical role in the scheduling, organizing, and preparing internal and external meetings.

The ideal candidate will bring enthusiasm, diverse experience and skills, and collaborative spirit to a high-performing team. They will be comfortable with ambiguity, flexible with performing diverse tasks, and thrive in a fast-paced, dynamic environment.

This is a hybrid position based out of the NYC office.

Specific Responsibilities

• Coordinates and manages the daily schedules of the Chief Scientific Officer (CSO) and Chief Medical Officer, International (CMO-I)

• Support the Chief Scientific Officer and Chief Medical Officer by performing various administrative tasks (i.e., meeting logistics and event management by coordinating attendance, function dates and times, reserving meeting space, providing the appropriate equipment/materials and hospitality services, global travel arrangements, detailed itineraries and expense reimbursements)

• Serve as gatekeeper and point of contact between CSO/CMO-I and internal/external colleagues

• Processes and manages expense reports and credit card statements for the CSO, CMO-I, and other select senior team members

• Provides specific project-based support, as needed

• Assist with onboarding and departure of departmental staff

• Perform various other administrative tasks as needed, such as expense reporting, invoice processing, etc.

Qualifications

• College degree or equivalent experience required

• At least 10 years of experience in executive administrative support in a professional work environment

• Exceptional proficiency in Microsoft Office Suite: Outlook, Word, Excel, PowerPoint, and Teams

• Excellent written and oral communication skills

• Strong organizational skills

• Ability to multi-task, establish priorities and work in a fast-paced environment

• Demonstrated sense of urgency and accountability

• Flexible, warm, and upbeat attitude

• Ability to build trusted relationships and maintain positive working relationships across the organization

Target salary - $70k - $90k

Essential Functions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools or controls. The employee is occasionally required to stand, walk, sit, reach with hands and arms, climb or balance, and stoop, kneel, crouch or crawl.

The employee must occasionally lift and/or move up to 25 pounds, and infrequently up to 50 pounds. Specific vision abilities required by this position include close vision, distance vision, color vision, peripheral vision, and the ability to adjust focus.

The noise level in the work environment is usually moderate.

Additional information:

Requests for medical, religious, and other exemptions will be considered on an individual basis. Breakthrough T1D will comply with all federal, state, and local laws.

Breakthrough T1D supports a diverse and inclusive workforce.

Breakthrough T1D is an Equal Opportunity Employer.

All your information will be kept confidential according to EEO guidelines.