Executive Assistant

Johnson & Johnson is currently recruiting for dynamic individual to join the team as an Administrative Assistant, to support the VP, Enterprise & Employee Experience Communication. This position is based in New Brunswick, NJ.

Per our J&J Flex Policy, the expectation for this position is to work in office 3-4 days per week and work from home 1-2 days per week.

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at https://www.jnj.com/.

For more than 130 years, diversity, equity & inclusion (DEI) has been a part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Rooted in Our Credo, the values of DEI fuel our pursuit to create a healthier, more equitable world. Our diverse workforce and culture of belonging accelerate innovation to solve the world's most pressing healthcare challenges.

We know that the success of our business - and our ability to deliver meaningful solutions - depends on how well we understand and meet the diverse needs of the communities we serve. Which is why we foster a culture of inclusion and belonging where all perspectives, abilities and experiences are valued and our people can reach their potential.

At Johnson & Johnson, we all belong.

The Administrative Assistant will possess strong interpersonal, administrative and project management skills to coordinate projects/tasks under the EEX leader's remit. High-level interactions with senior leader assistants will be required. They will also be responsible for managing the team budget including PO's, quarterly updates, year-end close and T&E as well as coordinating schedules, meetings, expenses, and travel arrangements. The candidate must be comfortable working in a complex, matrixed enterprise and have a bias for action in a rapid paced organization.

RESPONSIBILITIES/PRINCIPAL DUTIES (Essential Functions)

• Executes deliverables on a daily, weekly, and monthly basis, including but not limited to:

• Supporting the Enterprise & Employee Experience Communication Global Leader in creating and executing flawless administrative planning

• Maintaining line of sight across all activities in the administrative plan, prioritize all tasks and activities, and track progress

• Providing day-to-day administrative direction to ensure milestones, compliance risks and issues are captured, tracked, and resolved in a timely fashion

• Heavy calendar management and meeting coordination in addition to travel arrangements and T&E reports.

• Overseeing budget in partnership with GCA finance team, monitoring expenses, T&E tracker and coordinating contracts with vendors and agencies

• Providing point in time reports on budget spend, T&E and purchase orders to support finance timeline and long-term planning.

• Support the Enterprise & Employee Experience Communication Leader with ad hoc requests as needed

• Plan team meetings, events and off-sites as needed

• Proofreading and editing as needed.