Executive Assistant

Position, Department: Executive Assistant, Student Success & Engagement

Type of Position: Full-time Hourly, Non-Exempt

Work Schedule, Hours per week: Monday-Friday, 8:00 AM to 5:00 PM, 40 hours per week

Pay Range: $22.65-$29.31 and determined based on relevant years of work experience.

Benefits Category: Full-time Benefits

Position Summary: Provide high-level administrative, clerical, and analytical support for the Student Success Branch of Johnson County Community College (JCCC), serving as the primary point of contact for those reaching out to the Vice President of Student Success and Engagement.

Required Qualifications: Associate's degree and 3+ years of experience in administrative support work. Experience may substitute for degree.

To be considered for this position we will require an application, resume, and cover letter.

• Unofficial transcripts are required for all Adjunct faculty and Faculty positions.

Position Details: Job duties include but are not limited to:

• Handle operational duties to allow senior leaders to focus on higher-level strategic tasks. Facilitate effective and efficient operations across Student Success and Engagement by managing administrative aspects of the day-to-day activities, including creating and distributing correspondence, editing and proofreading documents, developing reports, processing invoices, and supporting general branch operations.

• Collaborate closely with branch personnel and other Administrative Assistants on matters related to Student Success and Engagement operations and activities. Coordinate with the President's office and other Cabinet-level offices to schedule and organize internal and external meetings.

• Maintain the Vice President's complex calendar, ensuring it is followed and respected. Resolve overlapping commitments and protect time for shifting priorities. Coordinate with various internal and external calendars.

• Arrange travel plans, itineraries, and agendas using Concur.

• Compile, review, and distribute the monthly branch report to the President's office in an accurate and timely manner. Coordinate closely with senior leaders in the process and provide accurate and complete information and updates to all stakeholders.

• Maintain budget expenditures and process budget transfers and requisitions. Oversee budget submission forms and enter budgets into the Banner system.

• Create and maintain files related to the branch and manage, store, and disseminate information, ensuring security and compliance of all files. Store documentation such as meeting minutes, background checks, disciplinary records, deceased student files, and other sensitive records.
  
  Assist with reports, presentations, and communications. Analyze and interpret data to produce reports.

• Keep branch tools, such as listservs, staffing function charts, and organizational charts, current and up to date.

• Coordinate branch meetings, leadership retreats, special events, and activities. Assist with the planning and logistics of such activities, contributing to event/meeting details, assisting with set up, handling catering details, and problem-solving on the day of event/meeting.

• Manage online user access requests and permissions, determining and providing appropriate levels of Banner access for staff members.

• Provide customer service and guidance to those in need of services from the branch, including internal and external students, customers, and stakeholders. Ensure faculty, staff, students, or other visitors are assisted in a welcoming and responsive manner.

• Provide a bridge for smooth communication between the Student Success department and other internal departments, demonstrating leadership to maintain credibility, trust, and support. Display initiative, discretion, and a high level of independent judgment at all times.

• Duties and responsibilities, as required by business necessity, may be added, deleted or changed at any time at the discretion of management, formally or informally, either verbally or in writing. Scheduling, shift assignments and work location may be changed at any time, as required by business necessity.

About JCCC: Established in 1969, Johnson County Community College is dedicated to transforming lives and strengthening communities through learning.

Located in Overland Park, Kansas, JCCC has enjoyed a national reputation for educational excellence and student success for more than 50 years. That's five decades dedicated to smaller class sizes, more resources and a thriving campus culture - not to mention our competitive tuition rates and extracurricular experiences that transcend the norm.

Equal Employment Opportunity: JCCC provides equal opportunities and equal access to all individuals and is an affirmative action employer. JCCC does not discriminate on the basis of sex, race, color, national origin, ancestry, disability, age, religion, marital status, parental status, military status, veteran status, sexual orientation, gender identity, genetic information or other factors that cannot be lawfully considered in its programs and activities, which includes employment and admissions, in accordance with Titles VI and VII of the Civil Rights Act of 1964, the Equal Pay Act of 1963, the Age Discrimination in Employment Act of 1967, the Age Discrimination Act of 1975, Executive Order 11246, Title IX of the Education Amendments of 1972, Section 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act, the Vietnam Era Veteran's Readjustment Assistance Act, the Jobs for Veterans Act of 2002, the Kansas Acts Against Discrimination and all other applicable civil rights and nondiscrimination laws.

Inquiries concerning JCCC's compliance with its nondiscrimination policies (including Title IX, Title VI and Section 504 inquiries) may be referred to a Title IX Coordinator (TitleIX@jccc.edu), or Director of Human Resources, or the Dean of Students and Learner Engagement at Johnson County Community College, 12345 College Blvd, Overland Park, KS 66210, 913-469-8500; or to Office for Civil Rights, Kansas City Office, U.S. Department of Education, One Petticoat Lane, 1010 Walnut Street, Suite 320, Kansas City, MO 64106, Telephone: 816-268-0550,Facsimile: 816-268-0559, Email to: OCR.KansasCity@ed.gov.

Disclosure: If you need any assistance throughout the search process, please reach out to the HR Generalist for this position.

In accordance with the college policy, finalists for this position will be subject to criminal background investigations. Individual hiring departments at JCCC may elect to administer pre-employment tests, which are relevant to essential job functions as part of the applicant selection/hiring process. Many departments require those selected for hire to submit a certified transcript for all degrees obtained. For full consideration, applicants are encouraged to apply prior to the review date listed in posting.

If you are an applicant requesting assistance or a reasonable accommodation in the application process, please contact the Office of Human Resources at 913-469-3877, or email JobsAtJCCC@jccc.edu.