Executive Assistant - Jllt Spark Venture Fund

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

About JLL Technologies

JLL Technologies is a specialized group within JLL. We deliver unparalleled digital advisory, implementation, and services solutions to organizations globally. We provide best-in-class technologies to bring digital ambitions to life aligning technology, people and processes. Our mission is to leverage technology to increase the value and liquidity of the world's buildings, while enhancing

the productivity and the happiness of those that occupy them. Our offerings focus on the following: CRE Technology (IWMS, CMMS, and EAM), Business Intelligence, Utilization, Workplace Experience and Mobility, and Smart Buildings and Workplaces. We can't wait to see where your ambitions take you at JLL Technologies.

As Executive Assistant for both our Managing Partner and Partner of JLL Spark Global Ventures, You'll play a key role in the successful growth of our technology startup investment business. You will be collaborating across the team and organization to provide phenomenal support. This critical role relies on precise execution, superb communication and creative thinking to ensure the team has everything necessary to achieve the ambitious goals of the portfolio. If you consider yourself a proactive, organized and creative team-player, keep reading!

Responsibilities:

• Executive Support: Seamlessly providing executive level administrative support for C-Suite Leader

• Calendar management: Efficiently managing and scheduling meetings, calls, and appointments, while also being proactive in ensuring they have ample time for strategic planning and important tasks related to their day to day.

• Travel Management: Booking flights, hotels, and ground transportation for business trips, being adept at handling complex itineraries across different time zones.

• Expense Management: Expense reconciliation and report management in a timely manner.

• Relationship management: Building and maintaining relationships with key stakeholders, including venture capitalists, and entrepreneurs.

• Collaboration: Partnering and collaborating with the support team on all day-to-day office activities

• Meeting Support: Planning team meetings and working closely with team leaders, coordinating meetings, activities, and communications on behalf of the executives, and handling follow-up actions as needed.

• Project Coordination: Supporting administrative teams across the organization on various projects.

• Document preparation: Reviewing and proofreading planning documents and presentations

• Special projects: Assisting with special projects as assigned.

Qualifications

• Bachelor's degree or equivalent experience strongly preferred.

• At least 2-3 years of executive assistant experience supporting high-level executives, specifically within the venture capital industry.

• Proven ability to handle both internal and startup-related confidential information discreetly and in a diplomatic manner

• Unflappable, flexible, and quick to learn and adapt to new situations as the world of startups is both innovative and fast-moving.

• Extremely strong communication skills on multiple platforms and mediums (email, text, in person, video calls, etc.) used across the entire portfolio.

• Tech savvy and familiar working in both Mac and MS Office operating systems, Teams, Slack, WebEx, Zoom, and PowerPoint

What you can expect from us

We succeed together-across the desk and around the globe and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success. Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.

We can't wait to see where your ambitions take you at JLL Technologies.

Apply today!

Estimated compensation for this position is:

69,400.00 - 100,600.00 USD per year

The pay range listed is a total compensation range including bonus, if applicable. The provided range is an estimate and not guaranteed. An employment offer is based on applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Location:

On-site -Los Angeles, CA, Menlo Park, CA, New York, NY, San Francisco, CA

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Flexible and Remote Work Arrangements may be available

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

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Accepting applications on an ongoing basis until candidate identified.