Executive Assistant

JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

As Executive Assistant for our Portfolio Clients, Services & Industries Leadership, you'll play a key role in the successful growth of our business. You will be collaborating across the team and organization to provide phenomenal support. This critical role relies on precise execution, excellent communication skills and creative thinking to ensure the team has everything necessary to achieve the ambitious goals of our teams. If you consider yourself a proactive, organized, and creative team-player, please consider applying!

Responsibilities

• Provide senior level executive administrative support

• Schedule and manage calendars and travel arrangements across varying time zones including flight bookings, accommodations, securing ground transportation, and visa/permit requirements (if required)

• Draft and prepare executive level correspondence including emails, presentations, reports, and any other miscellaneous correspondence on behalf of the executive team

• Coordinate and prepare materials for meetings, such as agendas, minutes, and presentations, and ensuring smooth logistics for internal and external meetings

• Manage and reconcile expenses, including creating expense reports, tracking receipts, and submitting expense reports for reimbursement

• Assist in planning and coordinating corporate events, conferences, retreats, and other special occasions

• Conduct research, gather data, and prepare executive-level reports, documentations, and presentations

• Organize and maintain documents and files ensuring ease of access and retrieval of information

• Assisting with various special projects and assignments to support the executive's business objectives

• Safeguarding confidential information and maintaining strict confidentiality in handling sensitive matters

• Build and maintain positive relationships with internal and external stakeholders

• Be adaptable to changing priorities, urgencies, and last-minute requests while maintaining composure and professionalism

To apply you need to have:

• Bachelor's degree or equivalent experience strongly preferred

• At least 2-3 years of executive assistant experience supporting high-level executives

• Proven ability to handle confidential information discreetly in a diplomatic manner

• Unflappable, flexible, and can overcome a learning curve quickly

• Extremely strong communication skills on multiple platforms and mediums (email, text, in person, video calls, etc.)

• Excellent presentation skills with familiarity in InDesign, Mural/Miro, and/or Smartsheet preferred.

• Tech savvy and familiar working in the Microsoft Office suite, Adobe Acrobat and/or Bluebeam, WebEx, Zoom, etc.

• Ability to work across multiple time zones

What you can expect from us

You'll join an entrepreneurial, inclusive culture. One where we succeed together - across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay. We'll offer you a competitive salary and benefits package.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sights and imagine where JLL can take you.

Estimated compensation for this position is:

65,000.00 - 95,000.00 USD per year

The pay range listed is a total compensation range including bonus, if applicable. The provided range is an estimate and not guaranteed. An employment offer is based on applicant's education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Location:

On-site -Atlanta, GA, Boston, MA, Chicago, IL, Los Angeles, CA, New York, NY, Phoenix, AZ, Raleigh, NC, San Francisco, CA, Washington, DC

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary

• Paid Time Off and Company Holidays

• Flexible and Remote Work Arrangements may be available

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL's recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you'll be asked to provide proof that you're fully vaccinated upon your start date. You're considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination.

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process - including the online application and/or overall selection process - you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.