Executive Assistant Job Description
The primary location for this role is the Houston, TX area
Seeking a highly experienced, organized and action-oriented individual to provide professional administrative support for the (area of org, division). This role requires managing complex assignments which are performed within broadly defined parameters. The administrative role will provide executive support to Sr. Vice President (SVP), a Technical Assistant (TA) or VP. The role requires In-depth knowledge and understanding of business unit goals and priorities. Must exhibit strong interpersonal skills, diplomacy, and accuracy to meet deadlines in a fast-paced environment. Must have excellent organization, written and verbal communications skills as well as strong interpersonal skills and ability to manage competing priorities and work flexibly in a fast-paced environment. Ability to work both independently and as part of a diverse and close-working team, executive-level setting requiring initiative, flexibility, sound judgment, and the prioritization of multiple demands. Reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail. Increased decision making for complex problems and utilizing critical thinking and creative problem solving. In this role you must have knowledge of corporation contribution to the industry and in-depth knowledge of the group, division and key stakeholders' and their contributions to the corporation. You will work with a global diverse team and with all levels of organization and collaborate across business units (BU) to maintain critical logistical needs. Duties include organizing and managing extremely complex calendar schedule(s) for manager, maintain executive's agenda and assist in planning appointments, customer meetings, conferences, makes extensive travel arrangements and prepares expense reports; provides support for departmental events, quarterly events and recognition. Ability to exercise diplomacy, tact, and judgment in interacting with a wide range of constituents at varying levels of an organization including staff at all levels, administration staff, customers is required. In-depth understanding of office management procedures and departmental and legal policies. Ability to take initiative and reason to problem solving skills.
Must role model professional behavior in all environments and requires strong leadership skills to lead administrative team by providing guidance and direction on process and procedures. You will work closely with the Senior and Executive administrative staff and work productively as a team member. Expert in handling and maintaining confidentiality using discretion and sound judgment. Responsibilities include coordinating activities to ensure division goals are met, effectively mentoring and integrating new admins and ensuring all admins understand department procedures and expectations. Effective organizational skills to improve the efficiency of administrative processes. Foster a culture that values open communication and team-work, and encourages innovation, engagement, inclusion, and diversity. Finally, this person must possess strong customer service orientation and use judgment/discretion in handling confidential information.
Minimum Qualifications include:
Minimum of 6-8 years of senior administrative experience or equivalent education.
Excellent interpersonal skills and a comprehensive knowledge of Intel administrative policies and procedures, as well as the ability to deal effectively with all levels of management, individual contributors, and admin at all levels of the company.
Strong and proficient in Microsoft Office, including Outlook*, Word*, Excel* and PowerPoint*
Familiar with the Intel -specific tools, My Travel, Workday, Purchasing Services, My Learning, My Expenses, Skype for Business and Inside Blue, etc.
Willingness to learn and grow with the company.
Additional skills include:
Expert organizational skills with the ability to multitask and motivational skills in working well with others.
Comfortable in both a leadership role, leads assistant meetings.
Motivated to take on additional projects and solve problems.
Ability to excel with minimal direction in a fast paced, dynamic environment, while maintaining a positive 'can do' attitude.
Ability to stay calm and on-task in high-stress situations.
Ability to support a remote team at a similar level as the onsite team.
Must comply with all required training, both organizational and corporate.
Emulates company culture, respects personal boundaries, extreme integrity
Inside this Business Group
Intel's Sales and Marketing (SMG) organization works with global customers and partners to solve critical business problems with Intel based technology solutions. SMG works across business units to amplify the customers voice and deliver solutions that accelerate their business. Our teams work across the entire sales cycle, pushing ingredient products to our "billings" customers while also pulling end solutions through to "consumption". We work across numerous industries, including retail, enterprise and government, cloud services and healthcare as examples. The operations team focuses on forecasting, driving alignment with factory production and delivering efficiency tools and our marketing capability drives demand and localized marketing in locations around the globe. Our sales force navigates a complex partner and customer ecosystem while shaping product roadmaps, driving value for our customers, and collaborating to harness emerging technology trends to deliver comprehensive solutions.
US, California, Santa Clara;US, Oregon, Hillsboro;US, Texas, Austin
All qualified applicants will receive consideration for employment without regard to race, color, religion, religious creed, sex, national origin, ancestry, age, physical or mental disability, medical condition, genetic information, military and veteran status, marital status, pregnancy, gender, gender expression, gender identity, sexual orientation, or any other characteristic protected by local law, regulation, or ordinance....