Executive Assistant, Inclusive Experiences & Technology

DESCRIPTION

The Inclusive Experiences & Technology (IXT) team is seeking an agile, multi-tasking, and self-motivated Executive Assistant to support two Directors in IXT. You will be a critical part of the teams focused on driving a diverse, equitable and inclusive environment. You will demonstrate a proven track record for taking initiative and working independently to deliver results that exceed expectations. This fast-paced team requires someone who looks around corners to plan ahead on behalf of the organization and who serves as a firm and steady anchor to ensure that the team remains focused on the important.

You will be a strong communicator, both verbally and written, possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture. Understanding basic company organization, working relationships, and business partner roles and responsibilities is important as this position will work closely with Executive Assistants within and outside of IXT and PXT. You are able to work successfully in a team environment, build effective working relationships inside and outside of the group, while keeping abreast of general business objectives, policies, standards, services, facilities, procedures and related information in order to maintain a comprehensive awareness of the organization.

You are an experienced administrative professional who is looking for their next big opportunity to grow and advance their career. You have integrity, show discretion in handling confidential information, and are comfortable interacting with senior Executives. You learn quickly and can work with limited guidance - maintaining good judgement in a fast paced and ever changing work environment. You have outstanding organizational skills, strong attention to detail, and a proven ability to prioritize multiple requests and meet tight deadlines. You communicate effectively and efficiently. You simplify and have a history of establishing mechanisms to streamline processes and establish structure. You are collaborative, flexible, and maintain grace under pressure.

Key job responsibilities

Key Job Responsibilities

Primary Responsibilities (70-80%):

• Proactively manage complex calendars and travel

• Manage team meetings (scheduling, attendee management, agenda creation, note-taking)

• Plan and execute events for a global team (off-sites, all-hands, team events, org-wide events, celebrations, etc.)

• Create expense reports and manage event budgets

• Support execution of contracts and payments with external vendors.

• Collaborate with other Executive Assistants, Program Managers, Recruiting Managers, Finance Partners, and HR Partners on team deliverables

Additional Responsibilities (20-30%):

• Project management

• Communication (draft internal communications and announcements, edit documents for accuracy and clarity, create or edit presentations, send internal and external email communications)

• Proactively manage office space and team moves

• Maintain team wiki page

• Create and maintain org charts

• Track deadlines, action items and key deliverables for leadership team

• Problem solve complex, business-wide administrative issues

• Interview, train, or mentor peers and new team members

About the team

• Team Culture*

Here at Amazon, we embrace our differences. We are committed to furthering our culture of inclusion. We have ten employee-led affinity groups in over 190 chapters globally. We have innovative benefit offerings, and we host annual and ongoing learning experiences, including our Conversations on Race and Ethnicity (CORE) and AmazeCon (gender diversity) conferences. Amazon's culture of inclusion is reinforced within our 16 Leadership Principles, which remind team members to seek diverse perspectives, learn and be curious, and earn trust.

• Work/Life Balance*

Our team also puts a high value on work-life balance. Striking a healthy balance between your personal and professional life is crucial to your happiness and success here, which is why we aren't focused on how many hours you spend at work or online. Instead, we're happy to offer a flexible schedule so you can have a more productive and well-balanced life-both in and outside of work.

• Mentorship and Career Growth*

Our team is dedicated to supporting new members. We have a broad mix of experience levels and tenures, and we're building an environment that celebrates knowledge sharing and mentorship. We care about your career growth and strive to assign projects based on what will help each team member develop into a better-rounded professional and enable them to take on more complex tasks in the future.

We are open to hiring candidates to work out of one of the following locations:

Arlington, VA, USA

BASIC QUALIFICATIONS

• 5+ years of senior level leadership support, or 3+ years of Amazon experience

• High school or equivalent diploma

• Experience with Microsoft Office products and applications

PREFERRED QUALIFICATIONS

• Experience leading process improvements

• Experience in a fast-paced, high-tech company

• Experience designing processes to maximize efficiency

Amazon is committed to a diverse and inclusive workplace. Amazon is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please visit https://www.amazon.jobs/en/disability/us.