Executive Assistant

Imperative Recruiting is 3rd party agency, working on behalf of BIA:

Black Innovation Alliance (BIA) is a national coalition of 175 innovator support organizations (ISOs) across 50+ cities that work with nearly 300K business owners, startup founders, and creative technologists to grow and accelerate their ventures. By centralizing coordination between ISOs and those looking to support Black innovators, we are able to increase ecosystem efficiency while reducing fragmentation. The result is a more collaborative and high-performing ecosystem and more successful Black entrepreneurs, makers, and creatives.

BIA is an ecosystem-building institution dedicated to closing the racial wealth gap through the direct support of Black-led innovator support organizations in service to Black entrepreneurs, tech founders, and creative technologists.

In its first 10 years, the Black Innovation Alliance will recruit at least 500 organizations to support, fund, and sustain one million Black innovators.

To learn more about BIA's Key Focus Areas visit: www.blackinnovationalliance.com

BIA Organizational Structure

Black Innovation Alliance (BIA) operates in a fast-paced, high-growth environment that is very similar to the start-up environment, despite being a non-profit organization. The vision and the mission set forth by its founders have been validated during the past two years by funders that include eBay Foundation, Kauffman Foundation, Surdna Foundation, UBS, Google, and a host of other Grantmakers who see this work as vital to closing the racial equity wealth gap through entrepreneurship. It is important to make this distinction because the processes and resources that are needed at this stage of growth must align with this reality. .

We are a learning organization. The ecosystem-building field is still emerging and so ours is an organization that actively creates, acquires, and transfers knowledge within itself and works hard to modify its behavior to reflect new knowledge.

We seek dedicated self-starters that excel at their craft and can roll up their sleeves and work collaboratively to deliver on all initiatives, projects, and programs in a timely manner.

Position Summary

The Executive Assistant will be responsible for handling all secretarial/administrative duties for two executives.

Essential Responsibilities

• Lead day-to-day administrative support for the Chief Administrative Officer and Chief revenue Officer, including but not limited to, financial, travel, events, and communications coordination.

• Stay up-to-date with new digital technologies, community trends, and BIA’s online community platform changes and enhancements.

• Work cross-functionally with other teams and stakeholders on projects designed to improve operational efficiency.

• Draft letters and memos for Executive signature accurately and timely.

• Edit and proofread documents.

• Take, publish, and distribute meeting minutes.

• Manage the Executives’ schedules and other calendars as required.

• Create and track check requests.

• Assist in reconciling credit card statements.

• Assist with projects and reports as needed.

• Coordinate all requisite arrangements related to conference attendance & travel.

• Coordinate food ordering, set up and delivery for meetings as needed.

• Attend regular (weekly and bi-weekly) virtual team meetings as well as monthly general body meetings.

• Attend quarterly in-person team meetings (locations vary; expenses covered by BIA).

• Attend an annual in-person team retreat (expenses covered by BIA).

Job Requirements

Education

• Bachelor's Degree with minimum 5 years of professional experience in customer service, administrative support, project management, or related experience required.

Required Competencies

• Strong verbal and written communication skills.

• Ability to manage schedules, events, and documentation efficiently.

• Prompt Responsiveness.

• Must demonstrate technological proficiency.

• Must demonstrate effective problem-solving capabilities.

• Demonstrated success in working as a member of a team and developing effective working relationships (i.e. with funders, partners, staff, and the community).

• Commitment to professional ethics in working with confidential information.

• Ability and willingness to effectively respond to rapidly changing priorities while also working against tight deadlines.

• Detail oriented and organized, with the strong ability to successfully multitask as necessary or requested.

• Ability to lead multiple long- and short-term projects simultaneously, meeting all deadlines.

• Comfort with independent work and being self-led.

• Efficient time management skills.

Physical Requirements

The work environment will be a location of the employee's choosing and should be free of distractions and conducive to working with confidential information. Team members should be able to fulfill the job requirements with or without reasonable accommodation.

Alignment with BIA Culture: E3= Energy + Execution+ Emotional Intelligence

Black Innovation Alliance is experiencing high growth and team members are expected to keep up with the pace. High energy, focus and self-motivation are needed in order to execute on time, every time. We serve as daily creators of the project that is BIA. How you represent shows up in the dedication you put into your work. Team members are required to maintain high levels of self-awareness and emotional intelligence.

Benefits

• Competitive Salary: $59,000-$65,000 depending upon experience

• Work remotely from anywhere in the world

• Four (4) all-expenses-paid team meetings (flight, accommodations, group dinners)

• 10 paid federal holidays off

• Unlimited PTO

• 2 weeks of winter holiday vacation (BIA closed)