Executive Assistant III

Executive Assistant III

The Executive Assistant III, under minimal supervision, provides routine general administrative support to a senior executive non-MEC BE3. They regularly interact with executive management and all levels of employees from across the organization. May interact with external parties such as clients and/or customers. May oversee the work of other administrative professionals.

Position Responsibilities:

• Manages calendars, schedules meetings, and coordinates events/meetings for the department on the behalf of managers and team.

• Screens incoming phone calls, often intercepting and resolving issues prior to reaching managers.

• Books travel and completes expense reports for managers and team.

• Facilitates seamless communications between the executive and both internal and external parties.

• Coordinates meetings including large, complex meetings that span multiple days, locations and departments.

• Gathers, compiles, verifies, and analyzes information for the executive's use in memos, letters, reports, speeches, presentations, etc.

• Performs advanced administrative support specific to assigned functional area with a limited supervision.

• Maintains a high level of confidentiality and security for the senior executive's files.

• Trains and/or mentors other Executive Assistants.

• Monitors, reviews, and approves expenditures related to department's budget.

• Manages department data and runs reports, such as key performance metrics, compliance and training.

• Organizes department programs and events (recognition events).

• Maintains the department's SharePoint site ensuring data is updated and accurate.

Position Qualifications:

• High School diploma or GED
• 5 years' experience as an Executive Assistant
• 2 years' experience in Project Management

Comerica Great Lakes Campus8:00am

• 5:00pm Monday

• Friday