University Of Idaho Moscow , ID 83844
Posted 2 weeks ago
Under general direction of the administrator, this position independently performs highly complex and diverse support duties related to the unit with a high degree of professionalism and adherence to strict confidentiality standards. The position oversees business operations and performs specialized and multifaceted administrative and project management functions, coordinates communications, and serves as a liaison and advisor to senior leadership in the college or unit. The position serves as first point of contact for requests, policy/procedural questions and/or problem resolution, exercises delegated decision making authority for matters related to unit operations, and represents the administrator's views, preferences and decisions to internal and external constituents.
Duties may include:
Administrative and operational support:
Lead and manage office operations and administrative personnel; coordinate with Financial Officer on financial matters; participate in budget development; approving expenditures on behalf of the administrator
Coordinate complex travel, meeting and event arrangements
Maintain calendars, databases, confidential files, systems and records of administrator activities and decisions
Provide administrative and logistical support for meetings, internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors
Project and initiative support:
Advise on agendas and meeting strategy, goals and outcomes
Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables and facilitating the flow of information to participants and key stakeholders
Advise on and help coordinate the strategic planning process
Independently plan and complete assigned projects, events and programs with a defined scope and actively participate on project teams with other senior leaders in the unit
Represent the unit on university-wide committees as appropriate
Information gathering, reporting and communications:
Manage internal and external communications including responding on behalf of the administrator to personal and confidential correspondence and phone calls; coordinate and collaborate with University Communications and Marketing as needed
Develop draft communications such as talking points, speech scripts and responses to correspondence
Collect, compile, analyze and summarize data used for reports, records and other administrative documents; independently collect, summarize and submit data on behalf of the unit administrator
Other duties as assigned
University Of Idaho