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Executive Assistant II

Expired Job

Paramount Pictures Hollywood , CA 90028

Posted 2 months ago

Overview and Responsibilities

This position is responsible for providing administrative support to the EVP Marketing.

Responsibilities to include, but not limited to:

  • Manages executive's calendar and schedules/coordinates meetings and appointments

  • Screens and responds to incoming calls and correspondence

  • Prepares agendas, notices, minutes, presentation materials and resolutions for meetings as required.

  • Light research duties

  • Corresponds with outside vendors as directed to get materials sent/delivered in a timely manner, set up fibers, etc.

  • Draft emails

  • Organize Print and AV Materials and help manage digital asset system

  • Process and track billing and file expense reports

  • Detailed tracking and logging distribution of materials (i.e. Filmmaker routing, internal routing)

  • Performs administrative duties such as filing, typing, ordering supplies and copying documents

  • Other ad hoc duties as required

Basic Qualifications

  • Minimum 2 years of related experience

  • Tech Savvy & familiar with Apple systems (Mac/iPads)

  • Must be very organized and detail oriented; have the ability to manage multiple high priorities and proactively anticipate/manage time efficiently

  • Ability to multitask and deliver under tight deadlines with a calm manner

  • Highly Proficient with MS software including Outlook, Word, Excel & PowerPoint

  • Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management

Additional Qualifications

  • Bachelor's Degree preferred

  • Experience in the entertainment industry, ideally in marketing. Candidate should have a strong passion for creative advertising and movies.

  • Should be familiar with a variety of industry concepts, practices, and procedures, especially in creative advertising

  • Good relationship building skills

  • Excellent organizational skills and attention to detail

  • Ability to prioritize and meet deadlines

  • Self-motivated

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Executive Assistant II

Expired Job

Paramount Pictures