Overview and Responsibilities
This position is responsible for providing administrative support to the EVP Marketing.
Responsibilities to include, but not limited to:
Manages executive's calendar and schedules/coordinates meetings and appointments
Screens and responds to incoming calls and correspondence
Prepares agendas, notices, minutes, presentation materials and resolutions for meetings as required.
Light research duties
Corresponds with outside vendors as directed to get materials sent/delivered in a timely manner, set up fibers, etc.
Organize Print and AV Materials and help manage digital asset system
Process and track billing and file expense reports
Detailed tracking and logging distribution of materials (i.e. Filmmaker routing, internal routing)
Performs administrative duties such as filing, typing, ordering supplies and copying documents
Other ad hoc duties as required
Minimum 2 years of related experience
Tech Savvy & familiar with Apple systems (Mac/iPads)
Must be very organized and detail oriented; have the ability to manage multiple high priorities and proactively anticipate/manage time efficiently
Ability to multitask and deliver under tight deadlines with a calm manner
Highly Proficient with MS software including Outlook, Word, Excel & PowerPoint
Excellent written, verbal, and interpersonal skills with the ability to interface with staff, other administrators, internal and external customers and senior management
Bachelor's Degree preferred
Experience in the entertainment industry, ideally in marketing. Candidate should have a strong passion for creative advertising and movies.
Should be familiar with a variety of industry concepts, practices, and procedures, especially in creative advertising
Good relationship building skills
Excellent organizational skills and attention to detail
Ability to prioritize and meet deadlines