Executive Assistant II

Executive Assistant II

The Executive Assistant II, under minimal supervision, provides advanced general administrative support to a department or group of professionals. They regularly interact with executive management and all levels of employees from across the organization. May interact with external parties such as clients and/or customers. Typically supports several senior leaders and/or large department.

Position Responsibilities

Administrative Duties:

• Managing complex calendars, coordination of appointments, meetings, and travel, as well as extensive rescheduling.

• Anticipating travel needs of executive and coordinating complex travel arrangements.

Interacts with other administrative staff, senior managers, customers, and/or visitors and communicates on management's behalf as required.

• Develops meeting materials (e.g. creates documents and presentations, gathers agenda items, drafts and edits correspondence, etc.) and acts as a meeting scribe in team meetings or as needed.

• Managing recognition and volunteerism programs within our groups.

• Performs advanced administrative support specific to assigned functional area with a moderate amount of supervision.

• Leads projects that are small in scope.

• Participates in projects that are broad in scope.

Department Management:

• Maintains department budget and completes special projects as needed.

• Informs management of pending issues and items that have been handled on their behalf.

• Manages department data and runs reports, such as key performance metrics, compliance, and training.

• Organizes department programs and events (recognition events).

• Arranging and coordinating on-site and off-site meetings.

Dimension and Scope Data:

• Under minimal supervision, provides advanced administrative support to a department or group of professionals for BE2 and below.

Knowledge, Skills, and Abilities

• Skilled in managing one's own time and the time of others.

• Skilled in completing assignments accurately and with attention to detail.

• Ability to set priorities and complete assignments on time.

• Ability to analyze, organize and prioritize work while meeting multiple deadlines.

• Ability to process and handle confidential information with discretion.

• Critical thinking skills and problem-solving skills.

• Judgement and decision-making skills.

• Ability to take ownership and make decisions independent of customer involvement (proactive).

• Excellent communication skills (written and oral).

• Excellent organizational, multi-tasking and time management skills.

• Highly responsive, flexible and adaptable.

• Proactive thinker and action taker.

Communication / Interpersonal

• Ability to communicate effectively in both oral and written form.

• Ability to work successfully as a member of a team and independently.

• Ability to effectively handle difficult and/or angry people.

Qualifications

• High School/GED
• 4 years of experience as an Executive Assistant

Pinehurst8:00am

• 5:00pm Monday

• Friday