Executive Assistant I

Amazon.Com, Inc. Cambridge , MA 02138

Posted 2 months ago

Amazon.com is seeking an exceptionally talented, customer service obsessed, resourceful and self-motivated Executive Assistant to support two director's on Amazon's Alexa AI Group. The Alexa team is a fast-paced and rapidly growing part of Amazon.

This role demands a strong sense of urgency and the ability to work independently on assignments with sound judgment. The right candidate will be a detail oriented, experienced planner with the demonstrated ability to respond effectively and efficiently while maintaining great flexibility and a sense of humor. The candidate will have a strong sense of ownership and bias for action, be customer-service oriented and have the ability to meet tight deadlines. Having great organization skills and the ability to switch gears at a moment's notice will ensure success. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is imperative.

Responsibilities (including but not limited to):

  • Management of complex calendar and scheduling requirements.

  • Tracking and helping drive completion of key deliverables and follow up on outstanding items.

  • Schedule cost effective air/hotel/ground transportation

  • Create detailed travel itineraries (including smooth transitions between time zones).

  • Complete and file expense reports; utilizing both domestic and international currencies.

  • Drive team activities (including staff meetings agendas and notes, org-wide meetings, social outings, supply ordering, and other key logistics).

  • Identify and coordinate most productive and cost effective method for meetings including in person, on-site, audio conferences (international stateside and local) and video conferences.

  • Close collaboration with departmental EA peers.

  • Responsible for all space planning activities within the organization.

  • Ability to work independently with minimal direction.

  • Project/program management: Support annual operational planning process, business planning, and performance review cycles.

  • Serve as a business partner ensuring strategic, proactive and thoughtful support of the business cycle.

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Executive Assistant I

Amazon.Com, Inc.